Responsible for preparing and submitting customs declarations, classifying goods using tariff codes, checking import and export documents, advising clients on customs requirements, resolving declaration issues and supporting compliance with customs regulations. Requires a Diploma in Clearing & Forwarding, KESRA certification in Customs, Clearing & Forwarding Procedures, and an East African Customs & Freight Forwarding Practising Certificate. The position is based in Mombasa and requires on-site work.
To ensure
accurate, compliant, and timely preparation and submission of customs
declarations for both import and export consignments. The role safeguards
compliance with regulatory requirements, supports smooth cargo movement, and
provides expert guidance to clients and internal teams on customs processes.
Key Responsibilities
Customs
Documentation & Declarations
- Advise
the bond department on Bonded Import Form (BIF) estimates upon receipt of
customs clearance documents.
- Prepare
and lodge customs declarations in line with applicable laws and
procedures, ensuring timelines (KPI – 24 hours) are met.
- Correctly
classify goods using customs tariff codes, duty, and tax rates in line
with the Harmonized System and General Interpretative Rules (GIR).
- Ensure
accuracy and completeness of documents received for declaration,
addressing discrepancies promptly.
- Maintain
systematic records of all declarations, pending cases, and their
resolutions.
- Ensure
timely submission of processed and certified entries/customs documents for
appropriate accounting.
Client
Advisory & Support
- Advise
clients on correct and mandatory documentation required for smooth
clearance and delivery of goods.
- Provide
professional guidance on import/export requirements, permits, and
exemptions.
- Monitor
emerging trends, changes in customs regulations, and advise management and
clients accordingly.
Compliance
& Dispute Resolution
- Settle
customs disputes and queries related to documentation and classification.
- Provide
prompt attention to issues hindering efficient declaration, whether raised
by shipping lines, customs authorities, or internal processes.
- Ensure
strict adherence to statutory and internal compliance requirements.
Specialized
Customs Processes
- Lodge
T1s in ASYCUDA and validate through the URA Touch Point portal.
- Requisition
Exit Notes from URA and follow up on C2s with customs for clearance at
port or CFS.
- Handle
duty, permit, and exemption applications for South Sudan shipments through
the South Sudan customs portal.
Qualifications
- Diploma
in Clearing & Forwarding
- Certification
from the Kenya School of Revenue Administration (KESRA) in Customs,
Clearing & Forwarding Procedures.
- East
African Customs & Freight Forwarding Practicing Certificate (EACFFPC)
– regional standard for customs practitioners.
