Admin Assistant performing administrative duties and logistical management of the alumni association’s activities, requiring excellent writing skills in English with proficiency in office tools and Canva, in an education environment, on-site role.
OVERVIEW
- The
HUCAA Alumni Association (HUCAA) is seeking a dynamic and committed Admin
Assistant to perform administrative duties, internal and external
communication, as well as logistical management of the association’s
activities. This strategic role serves as the main focal point between
members, partners, and the governing bodies of the association.
Key Responsibilities
- Under
the supervision of the Executive Board, the Admin Assistant will be
responsible for:
Administration
- Manage
correspondence (emails, official letters, WhatsApp communications)
- Draft
administrative documents and internal communications
- Maintain
and regularly update the association’s membership database
- Ensure
statutory and audit compliances
- Support
HUC Administration on regular basis
Association’s
Focal Point
- Serve
as the primary interface between alumni, friends, partners, and
stakeholders
- Ensure
smooth flow of information within the network
- Respond
to internal and external inquiries
- Contribute
to the visibility and representation of the association
- Manage
membership registrations
Logistical
Management
- Assist
in the coordination and planning of events (meetings, conferences,
gatherings)
- Handle
logistical aspects (bookings, materials, participant reception)
- Ensure
operational follow-up of activities
- Oversee
the smooth execution of organized events
REQUIREMENTS
Mandatory
Criteria
- Familiar
with HUC and most preferred to be an alumnus <certificate or degree
program> or associated with HUC or HUCAA in the past in any formal
capacity
- Excellent
writing skills in English; additional languages are an asset
- Good
command of office tools (Word, Excel, email, etc.)
- Proficiency
in Canva
- Proficiency
in WhatsApp and social media platforms such as Instagram, Facebook, and
LinkedIn
Key
Skills
- Strong
organizational skills and ability to manage priorities
- Excellent
communication and interpersonal skills
- Ability
to work both independently and as part of a team
- Proactive
mindset and strong sense of responsibility
- Skills
in logistics and event management
Additional
Assets
- Experience
in an association or similar organization
- Knowledge
of digital communication tools
- Experience
in project coordination
Personal
Attributes
- Strong
sense of rigor and professionalism
- Availability
and responsiveness
- Discretion
and respect for confidentiality
- Commitment
to HUCAA and HUC values
How to Apply
Application
Process
Interested candidates are invited to submit:
- A CV
- A cover letter
Send your
application to:
vacancies@hekima.ac.ke and
copy to steve.kiema@hekima.ac.ke Deadline:
23rd September 2026
