Mission Description
- To
coordinate the efficient receipt, inspection, documentation, and handover
of all cargo arriving at site while ensuring compliance with operational,
quality, and HSE standards. The role is responsible for verifying cargo
integrity, coordinating truck offloading activities, maintaining accurate
receiving records, and supporting seamless communication between
transporters, clients, and internal operations teams.
Key Responsibilities
Cargo
Receiving & Inspection
- Receive
all incoming cargo and verify delivery documentation against the physical
shipment to ensure accuracy and completeness.
- Inspect
cargo for quantity, condition, packaging integrity and correct labelling
before acceptance.
- Identify,
document and immediately report shortages, damages, incorrect deliveries
or any cargo discrepancies to the Site Operations Supervisor and client
representatives.
- Ensure
all received cargo is accurately recorded, tagged and transferred to the
designated storage or operational area.
- Support
investigations and claims by collecting photographs, inspection records
and discrepancy reports where required.
Truck
Inspection & HSE Compliance
- Inspect
all vehicles arriving on site to verify compliance with site access
requirements and operational standards.
- Verify
vehicle condition, load security, lashing quality and overall cargo safety
before offloading commences.
- Confirm
compliance with PPE requirements and site safety procedures by drivers and
transport personnel.
- Report
unsafe conditions, non-conformities, near misses and incidents promptly to
the Site Operations Supervisor and QHSE team.
- Support
enforcement of company and client HSE standards throughout receiving and
offloading operations.
Offloading
Coordination & Site Operations
- Coordinate
truck arrivals and offloading schedules with clients, warehouse personnel
and operations teams to optimize turnaround time.
- Liaise
with the Control Tower and Track & Trace Officer to align vehicle
arrivals with site readiness.
- Monitor
offloading activities to ensure cargo is handled safely and efficiently.
- Escalate
delays, congestion or operational bottlenecks that may affect service
delivery.
Reporting
& Documentation
- Maintain
accurate daily records of truck arrivals, departures, cargo received and
operational activities.
- Prepare
and submit daily, weekly and monthly receiving reports within agreed
timelines.
- Maintain
organized records of delivery notes, inspection reports, discrepancy
reports and receiving documentation for audit purposes.
- Ensure
all receiving information is accurately captured in company systems and
records.
Operational
Performance & Continuous Improvement
- Monitor
receiving performance and recommend process improvements to enhance
operational efficiency and cargo accuracy.
- Support
continuous improvement initiatives relating to receiving, cargo handling
and reporting processes.
Qualifications
- Diploma
or Bachelor’s Degree in Logistics, Supply Chain Management, Transport
Management, Warehousing or a related field.
- Certificate
in Logistics or Supply Chain Management is an added advantage.
- Experience
in oil & gas, industrial logistics or project cargo operations is an
added advantage.
