Finance Assistant overseeing daily financial operations including cash flow monitoring, banking transactions, and financial record-keeping, requiring a Bachelor’s Degree in Accounting or Finance with CPA Part II and a minimum of 5 years relevant experience, in a healthcare/FMCG environment, on-site role in Nairobi.
We are
looking for a detail-oriented and reliable Finance Assistant to join our team
in Nairobi, Kenya.
In this
role, you will be responsible for overseeing daily financial operations,
including cash flow monitoring, banking transactions, foreign currency
management and accurate financial record-keeping.
You will
play a key role in ensuring regulatory compliance, maintaining strong
relationships with financial institutions, and supporting the smooth execution
of payments and treasury activities. The ideal candidate should have a strong
understanding of Kenyan financial regulations, a proactive approach to internal
controls, and the ability to support audit readiness and uphold overall
financial integrity.
Key Responsibilities
- Cash
and Bank Management: Oversee daily bank and cash operations including
reconciliations, monitoring liquidity, managing petty cash and preparation
of regular cash position reports to ensure accurate and timely financial
visibility.
- Accounts
Payable and Expense Processing: Manage and post supplier invoices,
employee reimbursements, and statutory payments while ensuring timely and
compliant disbursements and accurate cost centre allocations.
- Accounts
Receivable and Customer Reconciliation: Accurately post and reconcile
customer receipts, follow up on outstanding balances, support debt
recovery efforts, and process credit notes in compliance with KRA
regulations.
- General
Ledger and Journal Entries: Maintain up-to-date and accurate general
ledger records by preparing approved journal entries and ensuring the
timely closure of monthly and annual books, with proper supporting
documentation.
- Financial
Records and Audit Support: Ensure the completeness of financial records
and assist with audit preparations by generating required schedules and
supporting documentation for internal and external audits.
- Regulatory
Compliance and Reporting: Ensure adherence to Kenyan tax laws and
financial regulations, support statutory filings and contribute to the
implementation of controls and reporting improvements across finance
functions.
- Foreign
Currency and Exchange Management: Manage foreign currency transactions by
securing favourable exchange rates, accurately updating system rates, and
executing compliant currency purchase transactions with local banks.
- Cross-Functional
Support: Collaborate with banks, suppliers, auditors, and internal teams
to support smooth financial operations, budgeting and ad hoc tasks
assigned by Management.
- Payments
Processing and Banking Activities: Coordinate and execute all company
payments, including supplier disbursements, online bank transfers and
deposits, while ensuring accuracy and timely processing and maintaining
accurate customer payment records.
- Financial
Reporting and Treasury Recordkeeping: Maintain complete and up-to-date
treasury records, regularly extract and analyse ERP data, manage bank
statement reporting and ensure all financial transactions align with the
company’s policies and audit standards..
Qualifications & Experience
- Bachelor’s
Degree in Accounting, Finance, Business Administration or a related field.
- A
CPA (Part II or above) or equivalent professional accounting certification
is required.
- Minimum
of 5 years of relevant experience in accounts payable or general
accounting roles, preferably within the pharmaceutical, healthcare,
medical distribution or FMCG sectors.
- Hands-on
experience with ERP systems (e.g., NetSuite, SAP or Oracle) and strong
working knowledge of Microsoft Office applications, particularly Excel for
data analysis and reporting.
- Results-oriented
with ability to maintain a high standard of service level.
- Trustworthy
and able to deal with confidential information in an appropriate and
sensitive way; does not divulge the company’s sensitive information.
- Highly
developed interpersonal and communication skills coupled with the ability
to negotiate and influence at all levels within the business.
