Key Responsibilities
Finance
Administration (60%)
This
role supports the accurate and timely management of the company’s internal
financial records and transactions, ensuring compliance and smooth operations.
Accounts
Payable (A/P) & Receivable (A/R):
- Process and reconcile invoices and vendor
payments, ensuring accurate coding within the General Ledger.
- Generate and send client invoices and track all
outstanding receivables (debt collection followup).
- Manage and reconcile company credit card
statements and employee expense reports.
Payroll
Support:
- Assist in the preparation and processing of the
monthly payroll, ensuring accuracy in salary calculations, statutory
deductions (PAYE, NSSF, NHIF), and other benefits.
- Maintain and update employee payroll and
benefits records.
Reporting & Compliance:
- Perform bank reconciliations and assist with
month-end and year-end close processes.
- Assist the CFO in preparing preliminary
financial reports, budgets, and forecasts.
- Ensure compliance with local Kenyan financial
regulations (e.g., KRA requirements) and internal company policies.
Human
Resources Administration (40%)
- This role provides administrative support across
the employee lifecycle, ensuring a positive and compliant workplace
environment.
Recruitment
& Onboarding:
- Coordinate interview scheduling, communicate
professionally with candidates, and maintain the
Applicant
Tracking System (ATS).
- Prepare new hire contracts, complete onboarding
paperwork, and manage the setup of employee files.
Employee
Records & Compliance:
- Maintain accurate, confidential, and up-to-date
employee records (digital and physical files).
- Assist with the administration of employee
benefits programs and annual leave tracking.
- Ensure adherence to all relevant Kenyan labor
laws and company HR policies.
General
HR Support:
- Act as the first point of contact for routine
internal HR and finance-related inquiries from staff.
- Assist in organizing internal company events and
employee engagement activities.
- Coordinate employee offboarding procedures,
including final payments and documentation.
Required:
- Education: Bachelor’s degree in Finance,
Accounting, Human Resources, or Business Administration.
- Experience: A minimum of 3 years of progressive
experience in an administrative role with combined responsibilities in
Finance and HR.
- Technical Skills: Advanced proficiency in
Microsoft Excel and the MS Office Suite. Proven experience working with an
accounting software system (preferably Microsoft Dynamics 365
- Business Central or a similar ERP) and an HRIS
platform.
- Core Competencies: Exceptional attention to
detail, strong organizational and time-management skills, demonstrated
ability to maintain strict confidentiality, and excellent communication
skills.
How to Apply
Send
your CV and any relevant event coordination or research samples to: hr@softwaredynamicsgroup.com
