Key Responsibilities
- Timely preparation of petty cash payments
- Preparing payment vouchers well coded to respective accounts
and filing.
- Recording petty cash payment vouchers daily in the cash/bank
sub journal.
- Preparing payment vouchers and ensuring that all transactions
are properly and fully documented, approved and recorded in the cash/bank
sub journal.
- Ensuring that all supporting documentation are prepared and
filed according to Brooke EA procedures. Job Title: Finance and
Administration Intern
Department :Finance and Administration
Reporting to Finance Officer
Job Content
- The Finance and Administration Intern will support the finance
and administrative functions of the organization for a period of one year,
to earn the requisite experience required to grow in their career. This
includes assisting with financial record-keeping, processing of documents,
administrative support, and ensuring adherence to internal procedures and
external regulations.
- Support in maintaining custody of the office M-pesa cash fund,
review expense reports (travel expense reports and operational expense
reports) for accuracy and completeness and ensure that expense reports
have been fully approved and documented.
- Petty Cash Management
- Maintaining Petty cash float vide Mpesa at approved levels.
- Processing Petty cash requests in an efficient manner.
- Paying out Petty cash only upon satisfactorily meeting the
threshold of accurate documentation, authorized transaction and alignment
to financial system requirements.
- Ensuring that Petty cash documentation is filed for record and
monthly reconciliation is done.
- Supporting in the petty cash documentation and facilitating
spot checks from time to time.
- Accounting
- Assist in checking financial documents for accuracy and
completeness, proper coding of expenses in line with relevant systems and
procedures.
- Assist in the preparation of payment vouchers, coding
accordingly for upload into SUN system and ensuring that the correct
support documents are attached.
- Assist in preparing financial documents and records for proper
filing.
- Support in Audit
- Support in reviewing all data to ensure that receipts are
adequately checked off by stamping, all vouchers fully signed and all
documents correctly filed.
- Working with the Finance and Admin team in supporting the
availing of records and documents for audits, and specifically ensuring
compliance with all finance requirements
- Support in Administration
- Support in the reception area by receiving BEA calls and
guests and directing them accordingly.
- Support in procurement processes, hotel and flight bookings
and other logistics duties.
- Support in ensuring that the office is kept neat and clean.
- Support in ensuring that the kitchen supplies and toiletries
are always available.
- Any other duty assigned from time to time.
Knowledge, qualifications, skills and experience
- At least 3 months working experience in a Finance / Accounts
office.
- Bachelor of commerce degree in Finance, Accounting, Economic,
or its equivalent. Certified Public Accountant Part one is an added
advantage.
- Basic knowledge of accounting principles and financial
reporting
- Proficiency in Microsoft Office (especially good operating
knowledge in MS-Excel and Word).
- Ability to multi task in various disciplines and eagerness to
learn and contribute in a team environment.
In addition to the responsibilities above, the role
holder will be required to;
- Take responsibility for own actions, behaviours and outcomes
- Take responsibility for their own learning and fostering
growth and development in others.
- Create and maintain harmonious and constructive working
relationships with others internally and/or externally
- Ensure that time and resources are utilized to best effect for
the achievement of the Brooke’s goals and mission and that others are
committed to agreed courses of action
- Make clear, informed and timely decisions that lead to
effective outcomes in line with the Brooke’s mission.
- Seek out and develop new ideas and approaches, respond
positively and constructively to change and fostering a culture of
continuous improvement.
- Communicate clearly, concisely and compellingly in a manner
that is appropriate.
- Engage respectfully with others both internally and/or
externally to deliver effective outcomes and adopt courses of action that
are in the best interests of the organization and the animals.
How to Apply
All applications should be addressed to the
undersigned on or before Saturday, 8th November 2025, 00.00hrs.
Note that shortlisting will be on rolling basis.
For consideration, please send your application to:
Recruiting officer
Brooke East Africa
P.O. Box 43220 – 00100
Nairobi, Kenya
Or email: brookeea@thebrookeeastafrica.org
Only
shortlisted candidates will be contacted.
