We are seeking an Administrative Supervisor to manage daily office operations. Responsibilities include supervising support staff, overseeing office administration, coordinating events and travel, managing records, and ensuring smooth workflow. The ideal candidate will possess excellence organizational and interpersonal skills to ensure smooth office operations.
Key Responsibilities:
- Supervise daily headquarters operations and
provide administrative support.
- Oversee timely rent and utility payments and
supervise office support staff,
- Track and update Amazon purchases.
- Coordinate with shipping companies (Aquantuo
& Kentex) to track incoming orders, receive deliveries, verify
weights, and determine final goods costing based on weight and price
- Distribute Amazon goods to respective
departments and teams
- Maintain daily Equity card payments and
reconcile them on a weekly and monthly basis.
- Oversee office repairs and maintenance to ensure
smooth operations.
- Prepare and distribute newborn and birthday
cards monthly.
- Welcome and register visitors, ensuring a
friendly and professional experience.
- Manage internal and external communication,
including document printing and correspondence.
- Process purchase orders (POs) on ERP and follow
up on related payments for travel, meals, and accommodation allowances..
- Plan and coordinate team functions, corporate
events and annual celebrations.
- Manage staff uniform issuance, inventory, and
recognition programs.
- Update the Employee Board of Fame and coordinate
award distribution across sites.
- Arrange travel logistics, including flights and
hotel bookings, for staff and guests.
- Perform additional administrative tasks as
assigned
Qualifications & Skills:
- Bachelor’s degree or diploma in Business
Management or a related field.
- Minimum of 2 years’ experience in office
administration.
- Strong organizational and multitasking
abilities, with keen attention to detail.
- Proficient in Microsoft Office Suite (Word,
Excel, PowerPoint, Outlook)
- Excellent communication and interpersonal
skills.
- Experience in managing office operations,
including payments, and maintenance.
- Ability to coordinate events, travel
arrangements, and staff recognition programs.
- Strong problem-solving skills and ability to
work independently.
How to Apply
Please
send your CV and cover letter expressing your interest and qualifications to recruit@victoryfarmskenya.com by
30th November 2025.
Indicate
the Job Title as the email subject:
Administrative Supervisor – Deadline: 22nd
November 2025,
