Duties and Responsibilities
Office
Administration
- Oversee general office operations and ensure a
well-organized working environment.
- Receive visitors and direct them appropriately
while maintaining a professional image of the organization.
- Manage office correspondence including emails,
phone calls, and mail distribution.
- Schedule and coordinate meetings, appointments,
and conference room bookings.
- Support in organizing office functions and
events when required.
Documentation
and Record Management
- Maintain accurate filing systems (electronic and
physical) for easy retrieval of documents.
- Prepare, format, and edit letters, reports, and
other official documents.
- Maintain and update office databases, records,
and logs.
- Handle confidential information with discretion
and integrity.
Procurement and Office Supplies
- Monitor inventory of office supplies and place
orders when necessary.
- Ensure timely delivery and proper storage of
purchased goods and materials.
- Maintain updated records of suppliers,
quotations, and purchases.
Finance
and Administrative Support
- Support with petty cash management and
reimbursement processes.
- Assist in preparing expense reports and
maintaining financial records.
- Liaise with the finance team for payments,
invoicing, and documentation follow-ups.
HR and
Staff Support
- Assist in maintaining staff attendance and leave
records.
- Coordinate logistical arrangements for meetings,
trainings, and staff travel.
- Support onboarding processes for new employees
by preparing documentation and office setup.
Communication
and Coordination
- Serve as a communication link between
departments to ensure smooth information flow.
- Draft and circulate internal memos, meeting
minutes, and notices.
- Ensure timely dissemination of information to
staff and stakeholders.
Other
Duties
- Provide administrative support to different
departments as needed.
- Perform any other related duties assigned by
management to support office operations.
Key
Requirement Skills And Qualification
- Diploma or Degree in Business Administration,
Office Management, or a related field
- Minimum of 3 years of relevant administrative
experience
- Prior experience in a construction or
engineering company will be an added advantage
- Proficiency in MS Office (Word, Excel,
PowerPoint, Outlook)
- Excellent organizational, communication, and
interpersonal skills
- Ability to multitask, prioritize, and work under
minimal supervision
- Strong attention to detail and problem-solving
abilities
HOW TO APPLY
If you
meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
Interviews
will be carried out on a rolling basis until the position is filled.
Only the
shortlisted candidates will be contacted.
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