Job Objective/ Purpose:
To
support the Hospital Manager (HM) in Operational and Administrative office
duties, providing an enabling environment for staff, patients and clients
within the Hospital and partners of the Hospital.
Key Responsibilities:
- Manage the Hospital Manager’s calendar,
providing real-time scheduling support by booking appointments and
preventing conflicts, assisting in managing the HM’s agenda and organizing
key meetings on behalf of the HM.
- Prepare, edit and disseminate communications to
and from the HM’s office as delegated, including maintaining regular
reports and keeping minutes of staff and departmental meetings.
- Assist with business reporting and analysis as
required, including preparation of reports, papers and presentations,
conducting research on various topics as requested by the HM, and
providing insights to support decision-making.
- Maintain polite and professional communication
by receiving, screening, forwarding or responding to inquiries, consulting
with relevant authorities, and handling emergencies effectively and
efficiently.
- Prepare requisitions and submit approved LPOs to
authorized suppliers in liaison with the HM.
- Make travel arrangements, such as booking
flights, cabs, and making hotel and restaurant reservations for the
Hospital senior management team and other Hospital Manager’s guests.
- Assist the HM in managing petty cash allocation,
ensuring periodic accounting is done per AG procedures, reconciling
expense reports and invoices, and submitting the same to the HM in good
time.
- Ensure that Avenue Healthcare corporate
governance policies are adhered to, including preventing, detecting, and
reporting any fraud or criminal activities, and Implementing audit
recommendations.
- Ensure adequate knowledge of, and compliance to
all Avenue Healthcare policies, procedures, and systems, especially
policies pertaining to the provision of medical services and finance.
- Maintain privacy and confidentiality at all
times.
- Any other duty as assigned by the supervisor.
Person Specification
- Diploma/ Bachelor’s degree in business
administration, communications, or a related field.
- Computer proficiency with Microsoft Office Suite
(Outlook, Word, PowerPoint, and Excel).
- Data Analysis skills and basic book keeping/
accounting knowledge highly desirable.
- At least 2 years of relevant work experience
working in a corporate environment.
- Good planning and organizing skills
- Tact and diplomacy, Discretion and
Confidentiality
- Strong interpersonal skills, team playing
abilities, and communication skills.
- Highly responsive, ethical and responsible
How to Apply
