Job Purpose
The Project Coordinator will be
responsible for the overall coordination, implementation, and monitoring of a
donor-funded project in Masinga, Machakos County. This includes ensuring
compliance with donor guidelines, managing relationships with implementing
partners, overseeing project activities, and ensuring timely delivery of
results. The role requires strong leadership, technical oversight, and the
ability to manage complex stakeholder relationships.
Key Responsibilities
- Lead the day-to-day coordination and execution
of project activities in line with the approved workplan and budget.
- Coordinate with Subject Matter Experts and other
relevant departments to develop and maintain detailed work plans,
procurement plans, and implementation schedules.
- Ensure timely and quality delivery of project
outputs and outcomes including submission of quality reports.
- Serve as the primary liaison with implementing
partners, ensuring alignment with project goals and donor expectations.
- Facilitate joint planning, regular coordination
meetings, and performance reviews.
- Support capacity building of partners in areas
such as compliance, reporting, and technical delivery.
- Work closely with the MEAL team to track project
indicators and ensure data quality.
- Prepare high-quality project reports in line
with donor reporting templates and timelines.
- Work closely with the Communication and MEAL
teams to document lessons learned and contribute to knowledge sharing and
adaptive management.
- Work with Finance and operations, HR,
Communications and Program teams to ensure full compliance with donor
contractual obligations, including procurement, visibility, and
environmental/social safeguards.
- Develop a project risk mitigation plan
- Maintain accurate and auditable project
documentation.
- Build and maintain strong relationships with
County government agencies, community stakeholders, and other development
actors.
- Represent the Project in relevant coordination
platforms and donor meetings
Key Performance Measure
- Alignment between habitability projects and the
strategic objectives of HFHK
- Habitability projects are properly costed and
implemented as per the agreement with donors
- Employees are motivated and cultivate a culture
of performance management
- Habitability projects are compliant with all the
relevant standards, regulations, statutory, legislative and best practice
requirements
- Good and amicable relations with all
stakeholders
Qualifications & Experience
- Bachelor’s degree in Development Studies,
Project Management, Social Sciences, or a related field (Master’s degree
preferred).
- Minimum of 5 years’ experience in managing
donor-funded projects
- Proven experience in partner coordination,
compliance, and results-based project management.
- Strong understanding of development cooperation
principles and the Kenyan context.
- Excellent communication, negotiation, and
report-writing skills.
Knowledge, Skills & Attributes
- Strategic thinking and problem-solving
- Leadership and team coordination
- Donor compliance and financial oversight
- Stakeholder engagement and diplomacy
- Proficiency in MS Office and project management
tools
Other Information
- Willing to uphold Christian principles of HFH
Kenya
- Expected to travel nationally and
internationally
- Committed to HFHI principles.
- Ability to work long and odd hours, including
weekends
- Confidentiality
- Honesty
- High levels of integrity
How to Apply
If your background, experience and
competence match the above specifications, please submit your CV &
motivation letter as a
single file by November
5, 2025 to: hr@hfhkenya.org
Indicate in the subject of the
email: Project
Coordinator.
