Job Title: Assistant Director, Administration
Responsible for overseeing administrative operations,
managing support services, coordinating office resources, supervising
administrative staff and ensuring efficient service delivery. Requires a degree
in Business Administration, Public Administration, Management, or a related
field. This is a full-time, on-site position based in Nairobi.
Key
Responsibilities
Coordinating
the insurance of assets and equipment for the agency
Supervising
general and outsourced administrative services
Coordinating
transport services of staff in the agency for efficient delivery of services
Overseeing
the coordination of administrative activities at agency
Coordinating
property management in the agency
Overseeing
maintenance, a property profile including land details, lease terms, size of
property, usage, income generated among other details
Guiding
development and implementation of property maintenance schedules
Overseeing
maintenance of the agency’s administration vehicles and office equipment
Supervising
security services in the agency
Supervising
maintenance of the administrative inventory register
Ensuring
effective management and custody of the agency’s assets in order to have
accurate record inventory and safety of all property
Guiding
in the management of grounds maintenance and custodial services
Instituting
transport services including repairs, maintenance, insurance and licensing of
vehicles
Ensuring
the administration of division staff to ensure efficient delivery of quality
services through performance evaluation
Coordinating
the preparation of the division’s annual budget
Ensuring
timely response to administrative issues by communicating to stakeholders in a
timely manner
Overseeing
regular inspection of the agency’s property and ensure a report is done in a
timely manner.
Qualifications
Cumulative
period of twelve (12) years’ relevant work experience three (3) years of which
should have been in the grade of Principal Administration Officer or in a
comparable position
Bachelor’s
Degree in any of the following: – Business Administration, Public
Administration, Business Management, Political Science, Community Development,
Education, Governance, Conflict Management or its equivalent qualification from
a recognized institution
Master’s
degree in any of the following disciplines: – Business Administration, Public
Administration, Business Management, Political Science, Community Development,
Education, Governance, Conflict Management or its equivalent qualification from
a recognized institution
Certificate
in Leadership Course lasting not less than four (4) Weeks from a recognized
institution
Membership
to a relevant professional body where applicable and in good standing
Valid
practicing certificate from a relevant professional body where applicable
Proficiency
in computer applications
Demonstrated
merit and ability as reflected in work performance and results.
