The Office Administrator handles administrative and secretarial operations, requiring a Bachelor’s in Secretarial Studies (or Business/Office Management or Social Sciences with Secretarial Diploma) and computer proficiency. Full-time role in Nairobi.
Responsibilities
The duties and
responsibilities will entail:
Taking
oral dictation;
Using
e-office to research and process data;
Operating
office equipment;
Attending
to visitors/clients;
Handling
telephone calls;
Handling
customer inquiries and complaints;
Coordinating
schedules of meetings and appointments;
Coordinating
travel arrangements;
Ensuring
security of office records, equipment and documents including classified
materials;
Ensuring
security, integrity and confidentiality of information;
Maintaining
an up-to-date filing system in the office;
Preparing
responses to routine correspondence;
Managing
office protocol and etiquette; and
Maintaining
office diary, appointments and travel itineraries;
Requirements
Bachelors
Degree in Secretarial Studies from a recognized institution.
OR
Bachelor
of Business and Office Management from a recognized institution plus a Diploma
in Secretarial Studies from a recognized institution.
OR
Bachelors
Degree in Social Sciences from a recognized institution plus a Diploma in
Secretarial Studies from a recognized institution.
Proficiency
in computer applications.
Competencies and skills
Communication
skills
Interpersonal
skills
Report
writing skills
Presentation
skills
