Accounting Clerk
Responsible for recording weighbridge transactions,
verifying documents, processing accounting entries, maintaining accurate
records, reconciling transactions, and supporting daily finance operations.
Requires a relevant qualification in accounting, finance, or a related field.
The position is based in Nakuru and requires on-site work.
Role
Purpose:
This position will be responsible for performing
duties related to weighing and keeping record of all truck transactions
relating to sales of finished Goods and used bags on need basis, receipt of raw
materials, collection of wastes and garbage within the plant.
Key
Responsibilities:
Inventory control & Weighbridge operations
- Preparation
and submission of daily weighbridge report while accounting for all
tickets generated in e-weigh.
- Verify
all documents for consignments to establish genuine documents before
weighing
- Ensure
100% postings are done through e-weigh to SAP and seek approvals for all
manual weighing from Plant manager.
- Register
all vehicles for finished goods orders & raw material delivery and
inform the QA for timely sampling.
- Ensure
100% compliance to the internal controls in regard to all weighbridge
operations.
- Maintains
and monitors offloading of all raw materials at intakes to be free from
abnormalities.
- Ensure
100% labour utilization within intakes through effective management of the
outsourced staff & RM trucks queues.
- Documentation
of all delivery notes, waybills, inspection reports, receipt summaries,
and physical inventory worksheets in a proper way.
- Ensure
timely weighing of trucks to support on offloading efficiencies.
- Ensure
timely opening and closing of the weighbridge operations.
Raw material offloading Process
- Ensure
100% sampling of all raw materials at entry
- Ensure
95% utilization of the intakes during receipts to avoid man-hour losses.
- Managing
and organizing coordination between the stock control team, security team
and the drivers to ensure proper flow of work during offloading of raw
materials and loading of finished products.
- Report
any discrepancies between the invoice/delivery note and the physical tally
sheets to the Plant Accountant.
- Notifies
the Plant Accountant on any huge variations noted at the weighbridge
before taking second weights.
- Manage
offloading of all raw materials at the intakes within set timelines
Safety Health and Environment (SHE) & Food Safety
- Actively
Participate in 6K, CI, SHE, FSMS/ GMP/ PaTaMu, activities
- Identify
and report all quality and food safety issues during daily operations
- Conduct
6K, CI, SHE, FSMS/GMP /PaTaMu trainings to outsourced/drivers staff within
the department
- Any
other assigned duties.
Qualifications
Minimum Requirements:
- Bachelor/Diploma
in Business related field.
- CPA
Level 2/ Intermediate Level will be an added advantage.
- Minimum
three (3) years’ experience in a related field
- Computer
proficiency especially with Microsoft Excel
- Experience
working with an ERP is an added advantage
Key Attributes/ Competencies:
- Strong
stakeholder management skills
- Customer
Focus
- Strong
Planning and Organizing skills
- Excellent
oral and written communication skills
