Program Assistant providing efficient program and administrative support to the REACTS-IN program team, including proposal review, budget tracking, grant and consultancy agreements and travel logistics, requiring a bachelor’s degree in Business Administration or related field, 5 years office experience and 3 years program management experience, in an NGO nutrition environment, on-site role in Nairobi.
About the role
The
program assistant will be based in Nairobi with a main role of contributing to
the effectiveness of REACTS-IN program in Kenya through providing efficient
program and administrative support services to the project team to ensure
appropriate grants and program support in a timely and efficient manner to
ensure that the NI program delivery, in line with NI’s policies and procedures
and objectives.
Key Responsibilities
- Assist
program officers in reviewing project proposals from consultants /
grantees and advice prior to contracting.
- Assist
the REACTS- IN team with the management and tracking of program budgets,
milestones, reports so as to ensure that all obligations are met by the
recipient and Nutrition International.
- Make
the appropriate travel arrangements for the technical advisors, program
team, consultants, workshop participants, visitors, etc. including Travel
Authorities, travel itineraries, travel letters, visas, etc.
- Assist
with the organization and logistics for program meetings and workshops,
nationally and internationally.
- Draft
grant and consultancy agreements; prepare contract approval sheet (CAS)
and seek necessary approvals.
- Manage
and track program budgets, projections, milestones, and reports in the
contracts database and inform the respective program officer(s)
accordingly.
- In
consultation with Nutrition International (NI) personnel, liaise with
grantee on the submission of technical reports and ensure obligations are
met by both the grantee and NI.
- Assist
in administering the consultancy assignments to ensure that signatures on
all program documentation have been acquired and NICOR/RO/HQ advised
accordingly and other follow-up action.
- Update
financial milestones and fund transfer details in the contracts
database/NICOR to align with grants, actual timelines, and approved
transfers.
- Prepare
payment documentation under programs to ensure the smooth and
uninterrupted running of programs.
Requirements
Education/Professional
Designations/Experience:
- Bachelor’s
degree in business administration or other related field from a recognized
university or an acceptable combination of education and experience.
- Experience:
- 5
years’ experience working in an office environment.
- 3
years’ experience working in program management environment.
- Experience
with the management of office operations
- Experience
working with the Microsoft suite.
- Experience
working with databases is an asset.
Other
Specific Skill Requirements
- Ability
to plan and organize work to meet deadlines
- Ability
to adapt to new situations within the organization (flexibility)
- Ability
to work under pressure
- Excellent
interpersonal skills
- Excellent
communication skills, both orally and in writing
How to Apply
Deadline
for Submission: 23rd September 2026
Salary
Range: Annual Basic KES – 1,687,500 – 1,800,000
Applications
will be reviewed on a rolling basis.
