Job Purpose/ Summary
The
Assistant Project
Manager
supports the planning, coordination, and execution of research projects at the
Brain and Mind Institute (BMI). Reporting to the Clinical Trial Manager, the
role ensures effective implementation of project activities, coordination of
multidisciplinary teams, and adherence to ethical and regulatory standards. The
position contributes to timely, high-quality research delivery through
proactive monitoring, problem-solving, and stakeholder engagement.
Key Responsibilities
Study
Planning and Coordination
- Assist in developing and maintaining project plans, timelines, and
milestones
- Coordinate pre-implementation activities, including site readiness,
logistics, and documentation
- Facilitate stakeholder coordination across research teams,
collaborators, vendors, and study sites
- Support preparation and tracking of ethics and regulatory
submissions
Participant
Recruitment and Retention
- Contribute to development and execution of recruitment and retention
strategies
- Coordinate preparation and dissemination of recruitment materials
- Engage marketing and community outreach channels to support
participant enrolment
- Monitor and analyse recruitment and retention data, recommending
improvements
- Ensure compliance with ethical and regulatory standards
Study
Implementation and Operational Oversight
- Coordinate day-to-day implementation of project activities in line
with protocols and timelines
- Perform clinical procedures and support clinical management of
research participants as required
- Monitor progress against milestones and escalate risks or delays
- Oversee resource utilization, including staff time, procurement, and
logistics
- Track project expenditures in collaboration with finance
Team
Supervision and Capacity Building
- Supervise and provide guidance to Research Associates, Research
Assistants, and site staff
- Allocate tasks, monitor performance, and ensure accountability
- Lead onboarding and training on protocols, tools, and reporting
requirements
- Promote a collaborative and high-performing team environment
Quality
Assurance and Documentation
- Implement quality control procedures for data collection and project
documentation Review reports and data outputs for completeness and
accuracy
- Maintain organized, up-to-date, and audit-ready project records
Communication
and Stakeholder Engagement
- Coordinate project communications, including meetings, reporting,
and internal updates
- Prepare progress reports and dashboards
- Act as liaison between project teams, leadership, and external
stakeholders
Study
Close-Out and Learning
- Support completion of study close-out documentation and
reconciliation of deliverables
- Assist in documenting lessons learned and best practices
Qualifications
- Bachelor’s degree in clinical medicine or nursing or biomedical
sciences or higher diploma in clinical medicine
- Master’s degree or postgraduate training is an added advantage
- Certification in project management (e.g., PMP, PRINCE2, or
equivalent) is an advantage
- Valid professional license from a recognized Kenyan regulatory body
(e.g., KMPDC, COC).
Relevant Experience
- Minimum of 3 years’ experience in research project coordination,
preferably in health or biomedical research
- Experience working with multidisciplinary teams and supervising
junior staff
- Working knowledge of research ethics, Good Clinical Practice (GCP),
and institutional processes
- Experience in project tracking, reporting, and documentation.
How to Apply
