Job Description
AMI is
looking for an ambitious and talented Executive Assistant to the CEO and senior leadership, who will sit at the
epicenter of our operations, ensuring maximum leverage for our leadership team.
This role goes well beyond traditional administrative support — you will be a
trusted partner to our senior leaders, helping them move faster and focus on
what matters most. We are looking for a proactive, detail-oriented individual
with exceptional organizational, communication, and interpersonal skills.
Responsibilities
CEO support
- Own and optimize the CEO’s schedule for maximum
impact, ensuring strong alignment with company priorities.
- Stay two steps ahead — anticipate the CEO’s
needs, prepare the right information at the right time, and tackle
challenges proactively.
Board coordination
- Drive end-to-end board coordination —
scheduling, preparation of documentation, and owning logistics for board
meetings.
- Support the CFO in maintaining an organized
record of board resolutions, decisions, and action items.
Strategic support
- Collaborate with the CEO and senior leaders to
support strategic initiatives as required.
- Partner with our incoming COO to drive
cross-functional alignment and communication.
- Conduct research and analysis to support senior
leadership decision-making.
Meetings & communications
- Own logistics for key leadership meetings —
prepare comprehensive agendas and ensure all materials are distributed in
advance.
- Distribute meeting minutes promptly and track
action items through to completion.
- Polish and refine documents, presentations, and
reports for a range of audiences.
- Craft compelling communications and
presentations in collaboration with key company leaders.
Calendar & scheduling: Manage complex, competing calendars across the
senior leadership team, prioritizing appointments and coordinating meetings
with precision.
Travel coordination: Arrange and coordinate travel itineraries,
accommodation and logistics for executives, optimizing for efficiency.
Expense management: Support senior leaders with expense reporting and
timely filing.
Requirements
- Bachelor’s degree from a recognized institution,
or equivalent professional experience.
- 5+ years of Proven experience as an Executive
Assistant in a fast-paced, demanding environment.
- Exceptional organizational and time-management
skills — are you the most organized person you know?
- Strong written and verbal communication skills,
with the ability to adapt tone and style for different audiences.
- Proficient in office software and modern
collaboration tools.
- Calm and composed under pressure — you thrive in
a fast-paced, high-stakes environment.
- Independent and self-motivated, with a track
record of taking full ownership of your work streams.
- Rock-solid integrity and discretion — you handle
sensitive information with the utmost care.
- A genuine commitment to AMI’s values of
excellence, innovation, and accountability.
How to
Apply
