Position Summary
We are seeking a detail-oriented and proactive Accounts Payables who will ensure accurate and timely
processing of supplier invoices, payments and expense claims. He/she will be
required to support the company’s supply chain by maintaining healthy vendor
relationships, monitoring payment cycles and ensuring compliance with internal
controls and regulatory requirements.
Key Responsibilities
- Receive, verify, and process supplier invoices for accuracy,
completeness, and compliance with policies.
- Code and post invoices in the accounting system.
- Route invoices to relevant department heads for approval and follow
up on outstanding approvals.
- Prepare and process payment runs (cheques, EFT, bank transfers,
mobile payments).
- Record supplier payments and expenses in the accounting system.
- Monitor due dates to ensure timely settlement of obligations and
avoid penalties or disruptions.
- Track and allocate operational expenses accurately.
- Reconcile supplier statements with company records and resolve
discrepancies.
- Maintain accurate and up-to-date creditor ledgers and vendor files.
- Prepare monthly creditor aging reports and accrual schedules.
- Support monthly, quarterly, and year-end financial closing.
- Act as the main contact for supplier queries on payments.
- Manage disputed invoices by coordinating with suppliers and internal
teams.
- Build and maintain strong supplier relationships to ensure
uninterrupted supply of goods and services.
- Ensure compliance with statutory requirements (VAT, withholding tax,
excise duty).
- Provide documentation, reconciliations, and schedules for internal
and external audits.
- Develop and support projects or initiatives related to payables to
improve accuracy, efficiency, and compliance
Qualifications &
Experience
- Diploma or Bachelor’s degree in Accounting, Finance, or Business
Administration.
- CPA (K) Part II or ongoing certification preferred.
- 3 years’ experience in accounts payable or finance in a
manufacturing, building materials environment.
Requirements
- Strong organizational and reconciliation skills.
- High attention to detail and accuracy.
- Good communication and relationship management skills.
- Proficiency in Microsoft Excel and accounting software (e.g., SAP,
QuickBooks, or ERP systems)
- Ability to manage multiple priorities and meet deadlines.
- Integrity, confidentiality, and strong ethical standards.
How to Apply
Interested
and qualified candidates should forward their CV to: careers@orchidhr.co.ke using
the position as subject of email.
