Responsibilities
Duties
and responsibilities will entail:
- Providing input in formulation, implementation and review of
departmental annual work plans, budgets and procurement and asset disposal
plans in line with the Corporation’s performance targets and strategic
plan
- Providing technical input to ensure continuous improvement of
business processes and controls in the section and develop mechanisms for
corporate consultations
- Supervising execution of risk management policy and strategies that
ensure the Section has a robust system and processes of accountability,
risk management, internal controls, business continuity and succession
management
- Contributing to a corporate culture that promotes ethical practices
and good citizenship within the Section
- Supervising implementation of a robust performance management system
within the Section through monitoring on the delivery of the annual
performance contract and the strategic plan
- Overseeing implementation of principles of Corporate Governance,
relevant national policies, guidelines, and directives within the Section
- Developing, implementation and reviewing of policies, strategies,
frameworks, work plans, budgets, legislations, guidelines, standards,
norms, rules, procedures, and regulations for the department;
- Ensuring compliance with statutory obligations related to health and
safety, HIV and Aids, alcohol and drug abuse, gender and disability and
related statutes;
- Identifying proper office accommodation and layout for the KIPPRA’s
staff;
- Implementing work environment surveys recommendations to improve and
ensure conducive work environment for staff;
- Running day-to-day administrative activities of the Institute;
- Coordinating provision of transport and logistics;
- Supervising general cleaning of offices;
- Identifying unserviceable and obsolete assets for disposal;
- Compiling monthly utilization and expenditure data of all the
Institute’s vehicles;
- Updating and maintaining a catalogue of all KIPPRA’s assets and
properties;
- Coordinating maintenance and repair services of all vehicles of the
Institute;
- Coordinating follow-up of payments of bills for common services
including renewal of vehicle insurance policies and licenses and
electricity bills;
- Supervising outsourced administrative services;
- Ensuring maintenance, storage and security of files and records;
- Maintaining a Risk Management Register and advising on mitigating
measures for addressing risks in the department;
- Developing and implementing business continuity plans in the
department;
- Implementing Business Process Re-engineering (BPR) in the
Department; and
- Facilitating stakeholder engagement and foster a corporate culture
that promotes ethical practices and good corporate citizenship.
Qualifications
Person
specifications
For
appointment to this grade, a candidate must have:
- Cumulative Service period of at least nine (9) years’ of relevant
experience, three (3) of which should have been at the grade of Senior
Administration Officer or comparable position
- Bachelor’s degree in any of the following disciplines: Public
Administration, Business Administration, Political Science or equivalent
qualification from a recognized institution;
- Certificate in management course lasting not less than four (4)
weeks from a recognized institution;
- Membership from a professional body and in good standing;
- Proficiency in computer applications;
Functional
Skills, Behavioral Competencies and Attributes:
- Analytical skills
- Management and supervisory skills
- Communication and interpersonal skills
- Presentation skills
- Team building skills
How to Apply
