Responsibilities
Duties
and responsibilities will entail:
- Providing input in formulation, implementation and review of
departmental annual work plans, budgets and procurement and asset disposal
plans in line with the Corporation’s performance targets and strategic
plan
- Providing technical input to ensure continuous improvement of
business processes and controls in the section and develop mechanisms for
corporate consultations
- Supervising execution of risk management policy and strategies that
ensure the Section has a robust system and processes of accountability,
risk management, internal controls, business continuity and succession
management
- Contributing to a corporate culture that promotes ethical practices
and good citizenship within the Section
- Supervising implementation of a robust performance management system
within the Section through monitoring on the delivery of the annual
performance contract and the strategic plan;
- Overseeing implementation of principles of Corporate Governance,
relevant national policies, guidelines, and directives within the Section
- Conducting supervision, coaching, mentoring, training and
development of the Section staff to ensure an effective and motivated team
- Taking oral dictation;
- Using e-office to research and process data;
- Operating office equipment;
- Attending to visitors/clients;
- Handling telephone calls;
- Handling customer inquiries and complaints;
- Coordinating schedules of meetings and appointments;
- Coordinating travel arrangements;
- Ensuring the security of office records, equipment and documents,
including classified materials;
- Ensuring security, integrity and confidentiality of data;
- Establishing and monitoring procedures for record keeping of
correspondence and file movements;
- Maintaining an up-to-date filing system in the office;
- Preparing responses to routine correspondence;
- Managing office protocol and etiquette; and
- Managing petty cash
Qualifications
Person
Specifications
For
appointment to this grade, a candidate must have:
- Cumulative service period of nine (9) years, three (3) of which
should have been at the grade of Senior Office Administrator or comparable
position
- Bachelor’s degree in Secretarial Studies or Bachelor of Business and
Office Management from a recognized institution;
OR
- Bachelor’s degree in Social Sciences plus a Diploma in Secretarial
Studies from a recognized institution;
- Certificate in public relations and customer care course lasting not
less than two (2) weeks from a recognized institution;
- Certificate in secretarial management course lasting not less than
four (4) weeks from a recognized institution;
- Proficiency in computer applications and
- Shown merit and ability as reflected in work performance and
results.
Functional
Skills, Behavioral Competencies and Attributes:
- Analytical skills
- Management and supervisory skills
- Communication and interpersonal skills
- Presentation skills
- Team building skills
How to Apply
