Overall Purpose of the Position
Coordinate
company travel, accommodation , and events; manage outsourced catering and
administrative suppliers; ensure timely permits, compliant reporting, and
efficient office services that support employee experience, safety , and cost management.
Key Performance Areas
Travel & Logistics
- Coordinate employee and visitor travel, accommodation, and airport
transfers.
- Maintain a travel calendar and process related PRs/POs in SAP.
- Reconcile travel and hotel expenses.
Events & Meeting Coordination
- Organize company events and meetings (onsite and offsite).
- Manage office supplies and
stationery; maintain accurate stock records.
- Create PRs, reservations, and gate passes for various
departments in SAP.
Vendor,
Catering & Facilities Oversight
- Oversee outsourced catering and housekeeping operations.
- Ensure hygiene, sanitation, PPE compliance, and canteen statutory
requirements.
- Manage catering contracts, invoices, and service SLAs.
Budget
& Procurement
- Manage travel, hotel, and stationery budgets, including forecasting
and spend tracking.
- Liaise with Procurement to source vendors
and monitor delivery/performance.
Requirements
Minimum Requirements
- Bachelor’s degree in Business Management (required).
- Higher Diploma in Administration or Hospitality Management (added advantage).
- 5+ years of relevant administration experience.
- Experience working in busy operations or an industrial environment is preferred.
- Key competencies: Strong vendor management and supervisory
skills, Excellent customer service and communication abilities, Analytical
problem-solving and sound judgment, High attention to detail, planning,
and process improvement capability, Advanced proficiency in Microsoft
Office (Word, Excel, PowerPoint), Working knowledge
of SAP is essential.
- Languages: English, Kiswahili,
- Personality attributes: Pleasant personality with strong
interpersonal skills, culturally aware, flexible, and
adaptable, Ethical, diligent, and target-oriented, Strong
organizational skills and the ability to work under pressure.
How to Apply
