Key Responsibilities:
Project
initiation and planning.
- Helping in the preparation of project costs for
turnkey projects or for quotation purposes
- Conducting an internal kick off once a new
project has gone through
- Ensuring that both overseas and local orders for
the project items have been placed by the procurement team for those items
that are not in stock
- For turnkey projects, agreeing with the
subcontractor when they will need to mobilize to site
- Communicating with the client on their readiness
before the project kicks off
- Track project deliverables and presenting
reports defining project progress, problems, solutions and ensuring that
project cost remains within budget.
- Flag and report any irregularities, delays
and/or potential issues to customer and management
Monitoring, controlling and tracking all the different aspects of the project life cycle.
- Managing and communicating to the client any
scope change orders that are made on the project
- Communicating with clients and any other
stakeholder in the various stages of the project implementation
- Ensuring that all the items in BOQ has been
supplied to the project
- Checking the WIP to confirm that costs
associated with a project are true
- Confirming the payments that are to be made to
the sub-contractors
- Planning and scheduling team meetings to discuss
project progress and issues and the way forward
Setting
up projects in Epicor
- Creating a quote and adding a BOQ to it
- Opening up a project job number through which
the project materials will be issued out
- Setting up a billing schedule that credit
control will use to raise invoices
- Closing projects through revenue recognition in
Epicor
Report
preparation to management
- Coming up with the weekly project report to show
status of the ongoing projects
- Preparing the monthly reports for projects that
are going to be closed
- Preparing work plans and progress reports for
clients.
Managing
technicians
- Assigning the technicians to the project/farm
they will be deployed
- Planning and scheduling technician work plans
while ensuring projects are delivered on time and within scope.
- Ensuring adherence to the work plan and keeping
it up to date in accordance with project activities.
- Arranging for their field and travel allowances
- Handling the technicians’ leave days
- Ensuring that they have all the documents needed
before they report to a new project
- Communicating with technicians during the
various stages of the project implementation
- Arranging for the PPEs of the technicians
Closing
of Projects
- Ensuring that once the project has been
completed, the technician will carry out a handover and have the
commissioning form signed by the client
- Prepare a credit note for the client if there
are any returns from the project
- Ensuring that the project has been fully
invoiced
- Confirm that all the payments to the subcon have
been made as per the agreed terms
Record
Keeping
- Maintaining complete and accurate documentation
of projects
Technician
Scheduling
- Assist with technical input regarding
commissioning and training documentation
- Conduct on-site commissioning of technical
products and group training to end-users
Customer
Training
- Schedule training, send training calendar
request to department manager, follow up with farm and ensure that
everything is ready.
- Issue training certificates to training
candidates after tests are marked.
- Update and maintain training register
Technician
In house Training
- Schedule training, send training calendar
request to department manager, follow up with farm and ensure that
everything is ready.
- Issue training certificates to training
candidates after tests are marked.
- Update and maintain training register
SOP’s
and PPE’s
- Make sure that contractors sign the Company’s
code of conduct contract for every project.
- Ensure that all SOP’s are up to date and shared
with Technicians regularly.
- Keep signed register of technicians receiving
SOP’s
- Extend administrative support services to
technicians by ensuring they have the right tools and PPEs.
- Keep signed register of technicians receiving
PPE’s and tools
Additional
tasks
- In consultation with the HOD and farms drafting
of technical service contracts.
- Ensuring availability of material resources/
service recommended items are on site before commencement of projects/
service.
- Invoicing services performed during the month.
- Ensuring proper usage of departmental vehicles
and their maintenances.
Qualifications:
- Bachelor’s Degree in Project Management,
Engineering (Agricultural, Irrigation, Mechanical, Civil or related
field), Business Administration or a related discipline from a recognized
institution.
- A Diploma in a relevant field with substantial
hands-on project coordination experience may be considered.
- 5+ years experience in project coordination or
project management, preferably in installation-based, engineering,
irrigation, construction or related technical environments.
- Project Management certification (PMP, PRINCE2,
CAPM or equivalent) will be an added advantage.
- Demonstrated experience: in Project planning,
scheduling and cost tracking,Preparation and interpretation of BOQs,
Budget control and WIP analysis.
- Strong understanding of project lifecycle
management
- Strong financial acumen with ability to monitor
project budgets and margins.
- Ability to manage multiple projects
simultaneously and meet strict deadlines.
- Willingness to travel to project sites as
required.
- Valid driving license will be an added
advantage.
How to Apply
Share
CVS to cvs@bridgetalentgroup.com
