Role summary
The work
of Forest Peoples Programme (FPP) is organised via three core programmes, each
of which is led by a Programme Coordinator. The Programme
Assistant position provides a broad support
function for the Programme Coordinator, principally in relation to
administrative and logistical support, as well as supporting programme and
project monitoring and management (including some financial management).
Programme Assistants need to be able to work at pace on multiple different
tasks concurrently; to be proactive and take initiative under broad direction;
to be able to work directly and respectfully with Indigenous Peoples and forest
peoples and their organisations; and to be able to write well, taking notes and
distilling information in English (and ideally also in a second relevant
language).
Responsibilities
- Contribute to development and tracking of the
Programme’s work, including key dates, deliverables and actions, and help
maintain internal knowledge management systems and channels.
- Support Programme and sub-programme team
meetings, including organising meetings, drafting agendas, taking minutes,
and monitoring and following up on action points.
- Support the Programme Coordinator and other
programme colleagues in communications with grant partners, donors and
other parties, including liaising with partners and programme colleagues
to prepare Partnership Agreements, Letters of Agreement, and consultancy
contracts (from templates).
- Work with the Programme Coordinator and the
finance team to track expenditure across relevant programme budgets,
monitor progress (including spend) on key projects within the programmes,
track key donor reporting deadlines and help compile and submit narrative
and financial reports to donors.
- Support fundraising, including compiling and
checking grant applications.
- Support finalisation of publications and
communications.
- Assist in planning, preparation and organising
of events, workshops or meetings, working closely with FPP’s
admin/logistics and finance teams, and supporting the attendance and
participation of partners and staff at other national and international
events. Accompanying programme colleagues on international trips and
meetings to lend a hand where needed.
- Provide (where able) or facilitate access to,
remote (and potentially also in-country, as needed) capacity building
support to local partners in relation to project management, finance,
planning, reporting, computer/IT skills, communication and procedures,
monitoring and evaluation etc.
- Act as a port of call for programme staff
seeking programme or project information or information about wider
organisational policies and processes.
- Support the tracking of impacts against an
established Monitoring, Evaluation, Accountability and Learning (MEAL)
framework, working with programme colleagues to assemble and systematise
information.
- Participate in FPP meetings and staff sharing’s
(online or in person) and attend FPP’s Annual General Meeting.
- Other tasks incidental to these or otherwise as
agreed with the line-manager.
How to Apply
