Key Duties and Responsibilities
Recruitment
and Onboarding
- Coordinate end-to-end recruitment processes in compliance with the
Employment Act, 2007, donor requirements, and internal recruitment
policies
- Prepare and issue employment contracts, renewal letters, and
appointment letters in line with Kenyan labour law, donor funding
conditions, and organizational guidelines
- Support due diligence processes including reference checks,
background checks where required, and verification of academic and
professional credentials
- Facilitate structured onboarding and induction processes, including
orientation on donor compliance, safeguarding, code of conduct, and
organizational policies
- Maintain accurate and auditable recruitment documentation and
personnel files
HR Administration and Records Management
- Maintain accurate, complete, and confidential employee records
including contracts, job descriptions, leave records, disciplinary
documentation, and performance appraisals
- Ensure HR records comply with statutory requirements and donor audit
standards
- Manage staff attendance, leave administration, probation tracking,
contract renewals, and confirmations in line with the Employment Act
- Provide accurate HR data to the finance department to support
payroll processing, statutory deductions, and benefits administration
- Support exit processes including clearance, exit interviews, and
final documentation
Performance
Management
- Support the implementation and administration of the organizational
performance management system
- Coordinate performance planning, mid-year reviews, annual
appraisals, and contract-linked evaluations for project staff
- Track performance review timelines to ensure compliance with
organizational and donor expectations
- Support supervisors in implementing performance improvement plans
and documenting outcomes
Employee
Relations and Welfare
- Serve as a first point of contact for employee HR-related queries
and concerns
- Support grievance handling and disciplinary processes in compliance
with the Employment Act, internal policies, and principles of natural
justice
- Promote positive employee relations and a respectful, inclusive, and
safe work environment
- Support staff welfare initiatives including occupational health and
safety compliance, staff wellbeing activities, and statutory benefits
- Support implementation of safeguarding, gender, and workplace
harassment policies
Training
and Capacity Development
- Support training needs assessments linked to program delivery and
organizational capacity requirements
- Coordinate internal and external training activities, workshops, and
professional development initiatives
- Maintain training records and monitor staff participation for donor
reporting and audits
- Support learning and development initiatives aligned with
donor-funded project objectives
HR
Policies, Compliance, and Donor Requirements
- Support the development, review, dissemination, and implementation
of HR policies and procedures
- Ensure compliance with Kenyan labour laws including employment
contracts, working hours, leave entitlements, disciplinary procedures, and
termination processes
- Support internal and external audits, donor compliance reviews, and
labor inspections
- Monitor HR compliance risks and escalate issues to management in a
timely manner
- Support compliance with donor requirements related to staffing,
safeguarding, code of conduct, and reporting
Reporting
and HR Analytics
- Prepare periodic HR reports including staffing status, recruitment
updates, turnover, leave utilization, and performance management
compliance
- Maintain HR data systems to support evidence-based decision making
and donor reporting
- Provide HR inputs to organizational planning, budgeting, and grant
proposals as required
Required Qualifications
Education
- Bachelor’s degree in Human Resource Management, Business
Administration, Industrial Relations, or a related field from a recognized
institution
Professional
Certification
- Membership or eligibility for membership with the Institute of Human
Resource Management (IHRM Kenya).
Required
Experience
- Minimum of five years of relevant professional HR experience
- Demonstrated experience in recruitment, HR administration, and
employee relations
- Proven experience working in donor-funded programs, NGOs, or
multi-stakeholder environments is an added advantage
- Experience supporting audits and compliance reviews is desirable
How to Apply
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