Role Objective
Our client a well-established, full-service mid-sized
law firm with diverse practice areas including litigation, corporate, real
estate, and estates is seeking a highly organized and proactive Legal
Secretary to support their administrative team.
This role ensures smooth office operations while assisting legal staff
efficiently.
Core
Duties and Responsibilities
- Ensuring that day to day activities run
smoothly.
- Maintain accurate records in line with firm
procedures.
- Track daily staff attendance register.
- Ensuring that the Office Library register is up
to date as expected.
- Ensuring that liaison to advocates or their
Personal Assistants is done in a timely fashion and relevant emails and
calls are conveyed to them.
- Scanning all incoming documents as expected.
- Ensuring timely dispatch of documents and also
follow up of invoices and their payments.
- Preparation and process of vouchers.
- Supervision of office cleaning, hygiene and
sanitation.
- Organizing and diarizing scheduling
appointments, meetings and coordinating meetings for partners and staff
members in a pro-active and efficient manner.
- In charge of overseeing operational and
administrative tasks to ensure the office is functioning optimally.
- Preparing briefs, minutes and reports for the
meetings in a timely manner.
- Handling reception and corporate communication
via various channels, calls, emails, online platforms in the various set
out protocol.
- Attending to mail, phone calls and other
corporate communication tools appropriately.
- Carry out various secretarial duties, typing and
drafting for staff members as required.
- In charge of preparation of Petty Cash and other
administrative budgets, follow up on resources utilization reports.
- In charge of ensuring that various subscriptions
for the partners and firm and bills due are paid on a timely basis.
- Requisition of office stationery and supplies
and ensuring that replenishment is done in good time and no gaps that
could lead to inefficiency as well as in charge of stock management.
- Coordinate logistical aspects for the partner
and the office team such as accommodation, travel, visas and transfers at
various points and destinations.
- Handle all maintenance, repairs and operational
issues to ensure seamless operations.
- Act as the key liaison contact for the office
between the various stakeholders such as government authorities,
suppliers, clients, staff etc.
- Support the planning and execution of office
events, meetings, and departmental gatherings.
- Any other duties as allocated.
Job
Specifications and Qualifications
- Diploma in Law/Business Administration/
Communication and or related field.
- At least 3 years’ experience.
- Proficiency with MS Office Suite
Key
Competencies
- Excellent organizational and multitasking skills
- Independent thinking and problem-solving
capabilities
- Discretion and confidentiality
- High integrity and professionalism
- Adaptability and flexibility in a dynamic
environment
- Strong interpersonal and relationship management
skills
- Exceptional verbal and written communication
skills
How to
Apply
If interested in the position and meet the above
requirements, kindly send your CV on or before 27th February 2026 to the
email careers@emergeegressconsulting.com and indicate the position applied for in the
subject line. Only shortlisted applicants will be contacted. Interviews will be
conducted on a rolling basis.
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