Key Responsibilities:
- Work closely with the Site Coordinator, Study
Coordinator, Administrators, and Management Team to contribute operational
information, develop and implement action plans, and ensure policies,
procedures, and systems are effectively executed.
- Analyze and improve operational processes,
including workflow, staff and space requirements, equipment layout,
productivity, quality standards, and customer-service performance;
identify trends, resolve problems, and complete audits.
- Maintain a safe and healthy work environment by
establishing, enforcing, and complying with institutional standards,
procedures, and legal regulations.
- Serve as the primary point of contact for
research project client issues related to equipment quality, service
delivery, accidents, or on-site incidents, ensuring timely resolution.
- Communicate client and project-related
operational issues to the operations team and implement continuous
improvements to enhance client experience and address complaints.
- Develop and manage study site operational
systems, including product handling, storage requirements, equipment
utilization, and processes for receiving and managing supplies and
equipment.
- Coordinate procurement activities by following
up on supply requisitions with the KEMRI Institutional Procurement
Department and assisting in managing relationships with key operational
vendors.
- Liaise with the procurement committee and
institutional procurement department to coordinate quotation review,
analysis, and approval processes.
- Ensure timely delivery of supplies by following
up with vendors and reviewing the accuracy of Delivery Notes and Goods
Received Notes.
- Oversee inventory and asset management,
including inventory analysis, shipping, effective utilization of project
inventory, maintaining accurate inventory data, reducing sub-rental
expenses, updating the asset register, conducting quarterly asset verification,
and ensuring proper asset labeling.
Vacancy Requirements:
- Bachelor of Business Administration or
equivalent Mandatory
- Previous experience working with remote teams
(desirable) Added Advantage
- Proficiency in Microsoft PowerPoint, Word, and
Excel is a must Mandatory
- Excellent communication skills – interpersonal,
written and verbal Outstanding attention to detail Mandatory
- Proficiency in administrative procedures and
systems, managing files and records, presentations and other office
procedures Mandatory
- Ability to work without supervision and be
self-motivated and an excellent team player with a cooperative work style
Mandatory
How to Apply
Closing
Date: 03/01/26
