Main Purpose
The Data
Entry Operator is responsible for entering data into
various government online application platforms in accordance with MSF
protocols. The role requires a high level of confidentiality, attention to
detail, accuracy, and data integrity.
Key Accountabilities
- Enter data (e.g., product data, required
application documents) into various government online platforms regularly
and according to MSF protocols.
- Participate in data compilation and
reporting.
- Update files and maintain the filing
system.
- Make regular back-ups of all processed data
in both soft and hard copies.
- Report any issues concerning data
management to the supervisor.
- Elaborate statistical reports when required
by the supervisor.
- Ensure, promote, and
maintain confidentiality, accuracy, and data integrity regarding all
handled information.
- Ensure timely and accurate application of
PPB import/export permits via the KenTrade platform, including
pre-approval and post-approval details.
- Support the Customs and Transport
Manager with Pro 1B tax exemption applications in the Itifaki system
following Import Declaration Form approval.
- Update and share the permit and cargo
follow-up tool with the pharmacist and transport manager.
- Download and share weekly/monthly
temperature readings with the pharmacist for validation, filing records
per GSDP.
- Update GSDP-related documents, including quality
follow-up files (alerts, recalls) and CAPA follow-up files.
- File job cards, delivery notes,
temperature/cleaning records, and other GSDP documents neatly in hard and
soft copies.
- Ensure the integrity, accuracy, and
tidiness of the filing system and Quality Management System (QMS).
- Support continuous follow-up on changes in
Kenyan authorities’ requirements for medical item importation through
active surveys.
- Support any other data entry-related
assignments as needed.
Requirements
Education
- Diploma in Business, Data Analytics, IT, or a
related field.
Experience
- At least two (2) years of experience
in data entry, records management, or quality documentation.
Knowledge & Skills
- Technical: Strong computer literacy (MS Word and
Excel) and general IT skills.
- Systems: Ability to learn and use regulatory
systems (e.g., KenTrade, iTifaki).
- Standards: Knowledge of Quality Systems and Good
Storage and Distribution Practices (GSDP).
- Attributes: High attention to detail, accuracy, and
data integrity.
Languages & Competencies
- Languages: Fluent in English and Kiswahili.
- Competencies: Results-oriented, teamwork, commitment,
flexibility, and service-minded.
How to Apply
Deadline: 18/02/2026
