Office Administrator Job in Kenya - NACADA

Job Title Office Administrator

Grade NACADA 6
Basic Salary Range Kshs.76,400 – Kshs.118,400
Institution National Authority for the Campaign Against Alcohol and
Drug Abuse (NACADA)
Location / Workstation Nairobi
Reporting Relationships
Reports to Deputy Director, Human Resource & Administration
Direct Reports None
Indirect Reports None

Job Purpose

Responsible for providing front office service and management of a given office in terms of diary, travel, visitors and hospitality service delivery.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities N/A

Operational Responsibilities / Tasks


  • Attending to visitors/clients;
  • Handling telephone calls and enquiries;
  • Handling customer inquiries and complaints;
  • Ensuring security of office records, equipment and documents;
  • Ensuring confidentiality of office information;
  • Record keeping for correspondences;
  • Managing office protocol and etiquette;
  • Managing petty cash for the respective office;
  • Maintaining an up-to-date file movement register;
  • Coordinating the general administration of the respective office;
  • Coordinating schedule of meetings and appointments for the respective office;
  • Coordinating appointments and travel itineraries for the respective office;
  • Drafting and maintaining routine correspondences for the office;
  • Drafting minutes during general meetings; and
  • Ensuring security, integrity and confidentiality of data.

Job Dimensions

  • Financial Responsibility N/A
  • Responsibility for Physical Assets
  • Overall responsibility for laptops, desktops, printers, office equipment (printer, telephone)and furniture (table, cabinets and seats) of the Department.
  • Decision Making / Job Influence N/A

Working Conditions

  • Office setting compliant with OSHA.
  • Enhanced working relationship with other employees.
  • Periodic national travels.
  • Medical cover for self and family up to a maximum of four (4) dependents.
  • Group Accident cover and life insurance.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic and professional qualifications

  • Bachelor’s Degree in Secretarial Studies, Business Administration, Business Management or Office Management from a recognized institution;
  • Passed the following examinations from the Kenya National Examinations Council (KNEC); a) Typewriting III (Minimum 50 w.p.m.);
    • Shorthand III (110 w.p.m);
    • Business English III;
    • Office Management III/Office Administration and Management III;
    • Secretarial Duties II;
    • Commerce II.

OR

  • Diploma in Secretarial Studies from the Kenya National Examinations Council.
  • Previous relevant work experience required
  • N/A

Other Requirements

  • Supervisory Course lasting not less than two (2) weeks from a recognized institution;
  • Computer literacy; and
  • Meets the requirements of Chapter Six of the Constitution of Kenya on Leadership and Integrity.

Competencies and Skills

  • Interpersonal Skills
  • Excellent report writing skills
  • Effective communication skills

How to Apply

Qualified candidates are invited to apply to the below address quoting Job Ref. No. on both the application and envelope. The application should include current detailed Curriculum Vitae indicating email address, telephone contacts and three (3) professional referees; copies of academic and professional certificates, relevant testimonials and the National Identity Card.

The Chief Executive Officer,
National Authority for the Campaign Against Alcohol and Drug Abuse,
NSSF Building, Block A, Eastern Wing, 18th Floor,
P.O. Box 10774-00100 GPO,
NAIROBI.

Mode of Application

Applicants whose background and competencies match the requirements of the jobs are invited to apply by submitting a cover letter, a detailed curriculum vitae (CV), a copy of the National Identity Card, copies of academic and professional certificates and other relevant testimonials in HARD COPY to the above address.

Please Note:

  • Applications must be received by Tuesday 3rd February 2026 at 5.00 p.m. East Africa Time.
  • ONLY SHORTLISTED CANDIDATES SHALL BE CONTACTED.
  • Any form of canvassing shall lead to automatic disqualification.
  • Successful candidates shall be required to comply with Chapter Six of the Constitution of Kenya.

NACADA is an equal opportunity employer committed to diversity and gender equality.