Job Summary
The Administrative
Specialist will provide comprehensive
administrative and operational support to ensure smooth daily operations at
KEDA (Kenya) Ceramics. The role involves coordination of logistics and
purchasing activities, processing internal OA applications, managing food supplier
payment applications, and overseeing employee attendance records. The ideal
candidate is detail-oriented, well organized, and able to work efficiently in a
fast-paced manufacturing environment.
Key Responsibilities
Logistics & Purchasing
- Coordinate inbound and outbound logistics,
including delivery scheduling and documentation
- Assist with procurement activities such as
purchase requests, purchase orders, and supplier follow-ups
- Maintain accurate records of logistics and
purchasing transactions
- Liaise with suppliers, transporters, and
internal departments to ensure timely delivery of materials
Administrative
& OA Applications
- Prepare, submit, and track OA (Online
Application) system applications and approvals
- Ensure accuracy and completeness of all
administrative documentation
- Maintain and organize digital and physical
records
Food
Supplier Payment Management
- Manage food supplier payment applications,
including verification of invoices and supporting documents
- Coordinate with Finance to ensure timely and
accurate payments
- Maintain clear records of supplier contracts and
payment history
Attendance
Management
- Manage employee attendance records, including
daily attendance tracking, leave records, and overtime data
- Ensure attendance data accuracy and compliance
with company policies
- Prepare attendance reports for HR and management
review
General
Administrative Support
- Support departmental coordination and
communication
- Assist with other administrative and operational
tasks as assigned by management
- Ensure compliance with company policies and
procedures
Qualifications & Skills
- Diploma or Bachelor’s degree in Business
Administration, Logistics, Supply Chain, or a related field
- Minimum 2–3 years of administrative experience,
preferably in a manufacturing or industrial environment
- Experience with logistics coordination and
purchasing processes
- Familiarity with OA systems and administrative
workflows
- Strong organizational and time-management skills
- Attention to detail and accuracy
- Good communication and coordination skills
- Proficiency in MS Office (Excel, Word, Outlook)
Preferred
Qualifications
- Experience working in a manufacturing plant or
industrial setting
- Knowledge of basic accounting or payment
processing procedures
- Experience with attendance management systems
How to Apply
