The Administrative Intern is responsible for providing support to administrative services as needed, ensuring the smooth operation of office functions, communication, logistics, and documentation to facilitate an efficient and effective workflow and the overall implementation of LWF’s activities.
DUTIES
AND RESPONSIBILITIES
- Receive visitors or staff at the LWF Nairobi
Office and redirect them or provide information on relevant issues and
procedures.
- Answer, screen, and redirect telephone
calls/Emails as appropriate.
- Maintain a proper filing and recording system
for income and outgoing correspondence and documents.
- Coordinate visiting delegations and provide
necessary support to such delegations.
- Coordinate requests for staff travel and
accommodation and prepare reports as requested from time to time.
- Support in collating documents and submitting
payment requests to the Finance Unit for Nairobi office and expatriate
staff utility bills, travel, and accommodation expenses for staff and/or
visitors as necessary to ensure that they are paid on time.
- Ensure that office equipment and facilities are
well-maintained and that they are in good working condition. Any
requirements for repairs should be reported immediately for necessary
action.
- Assist in logistical and materials support for
coordination of meetings and workshops/seminars.
- Coordinate with the IT team to arrange for the
landline new extension installation request made by other unit(s).
- Facilitate the onboarding of new employees by
ensuring requests for cellular phone/SIM cards are processed promptly.
- Assist in managing office supplies and inventory
when called upon
- Perform other related duties as requested from
time to time.
QUALIFICATIONS AND EXPERIENCE
- Diploma in management or administration
- A bachelor’s degree in business administration,
Social Sciences, or a related field will be an added advantage
- Proficiency in MS Office (Word, Excel,
PowerPoint) and Google Workspace
- 1 to 2 years of practical experience
- Experience in an international humanitarian
setting required
How to Apply
