Job Purpose
To
provide administrative and clerical support to ensure efficient operation of
the office, assist managers and employees with organizational tasks, and
maintain effective communication within and outside the organization.
Key Responsibilities
- Manage and coordinate day-to-day administrative
tasks.
- Handle incoming and outgoing correspondence
(emails, letters, calls, deliveries).
- Maintain filing systems—both electronic and
physical.
- Schedule and organize meetings, appointments,
and travel arrangements.
- Prepare and distribute meeting agendas, minutes,
reports, and other documents.
- Maintain office supplies inventory and place
orders when necessary.
- Receive and direct visitors to the appropriate
departments or personnel.
- Maintain confidentiality of sensitive
information.
- Assist with data entry, record keeping, and
general office management tasks.
- Support senior staff with administrative duties
as assigned.
Key Qualifications
- Diploma or Certificate in Secretarial Studies
- Proven experience as a secretary, office
administrator, or similar role.
- Proficiency in MS Office (Word, Excel,
PowerPoint, Outlook).
- Excellent written and verbal communication
skills.
- Strong organizational and multitasking
abilities.
- High level of confidentiality and
professionalism.
- Ability to work with minimal supervision.
Key
Competencies
- Attention to detail
- Time management
- Customer service orientation
- Problem-solving skills
- Interpersonal and communication skills
- Teamwork
How to Apply
Interested
and qualified candidates should forward their CV to: recruitment@cloversmtc.com using
the position as subject of email.
