We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to our founders and senior leadership team. The ideal candidate will serve as the backbone of executive operations by managing schedules, coordinating communication, and ensuring seamless execution of daily priorities.
This is
a fully remote role, and you will collaborate with clients and stakeholders
across multiple time zones. The role requires a high degree of professionalism,
discretion, and adaptability.
Key Responsibilities
Calendar
and Travel Management
- Coordinate meetings, appointments, and travel
arrangements for executives.
- Manage complex schedules across multiple time
zones, ensuring minimal conflicts.
- Send timely reminders and prepare meeting briefs
as needed.
Email and Communication Management
- Monitor executive inboxes and prioritize urgent
messages.
- Draft professional correspondence, follow up on
pending items, and maintain communication flow.
- Act as a liaison between executives and
internal/external stakeholders.
Document
and Presentation Preparation
- Prepare and format presentations, reports,
meeting agendas, and minutes.
- Maintain accurate digital filing systems and
manage confidential information.
- Support executives with data entry, record
keeping, and document review.
Event
and Logistics Coordination
- Organize and manage logistics for virtual and
in-person meetings or events.
- Liaise with vendors, clients, and team members
to ensure seamless execution.
- Manage invitations, RSVPs, and event follow-up
documentation.
Research
and Project Support
- Conduct background research and summarize
findings to support executive decision-making.
- Track project deliverables, deadlines, and
updates across departments.
- Support in compiling reports and performance
summaries.
Budget
Tracking and Administrative Support
- Assist in monitoring budgets, tracking expenses,
and reconciling invoices.
- Handle reimbursements and financial
documentation in line with company policies.
- Identify areas for administrative efficiency and
process improvement.
Candidate
Requirements
Experience:
- Minimum of 5 years’ experience as an Executive
Assistant, Personal Assistant, or in a similar administrative support
role.
- Proven experience working with senior
executives, founders, or leadership teams.
How to Apply
