KEY RESPONSIBILITIES
- Payroll Administration: Process monthly payroll
accurately and on schedule. Enter, verify and maintain employee payroll
data, including salary adjustments, overtime, allowances, deductions and
benefits. Manage payroll-related expenses, ensuring proper posting and
allocation. Perform monthly payroll reconciliations to identify and
resolve discrepancies. Review and approve payroll journal entries before
posting to the general ledger. Conduct general ledger to payroll
reconciliations monthly.
- Statutory Compliance & Reporting: Ensure
timely remittance of statutory deductions (PAYE, NHIF, NSSF, Pension,
etc.). Prepare and submit accurate tax filings, reconciliations and
compliance reports. Stay up to date with changes in payroll laws, tax
regulations and employment legislation. Ensure company payroll practices
align with labour laws and statutory requirements.
- Employee Data & Records Management: Maintain
accurate and confidential payroll records for all employees. Process and
update employee changes such as new hires, promotions, transfers,
deductions, benefits and terminations. Support the Human Capital department
with employee queries regarding payslips, deductions and payroll policies.
Internal Controls & Policy Implementation: Safeguard sensitive payroll
information and always ensure confidentiality. Support audits by providing
required payroll records, reconciliations and compliance documentation.
- Reporting & Analytics: Prepare payroll
reports on a monthly, quarterly and annual basis for management review.
Provide variance analysis, payroll trends and budget support to Finance
and Human Capital teams. Offer insights and recommendations to improve
payroll efficiency and accuracy.
- Stakeholder Engagement: Communicate
payroll-related information clearly and promptly to employees and
management. Liaise with Human Capital, Finance and external partners
(e.g., tax authorities, pension providers) to ensure smooth payroll
operations. Provide training and support to internal stakeholders on
payroll procedures, where needed.
- Compliance: Ensure compliance with relevant
policies, procedures and governance.
QUALIFICATIONS & EXPERIENCE
- Bachelor’s Degree in Finance, Accounting, Human
Resource, or any related field.
- Professional Certification in Payroll,
Accounting, or Human Resource will be an advantage.
- Minimum of 3 years of experience in payroll
administration or a related role.
- Strong knowledge of payroll software and
statutory requirements.
- High attention to detail, accuracy and
confidentiality.
- High integrity, awareness and problem-solving
orientation.
- Excellent communication and analytical skills.
How to Apply
