Key Responsibilities:
Entity
Registration
- Prepare and file applications for incorporation
of companies, registration of business names, partnerships and societies.
- Handle trademark registration processes,
including searches, filing, and follow-up with relevant authorities.
- Maintain updated knowledge of requirements under
the Companies Act, Business Names Act, and Intellectual Property laws.
Documentation
& Compliance
- Draft, review, and submit statutory forms and
supporting documents to regulatory bodies (e.g., Registrar of Companies,
Registrar of Societies, Kenya Industrial Property Institute).
- Ensure compliance with timelines and statutory
obligations for renewals, filings of returns and amendments.
- Maintain accurate records of registrations,
certificates, and correspondence.
Client & Stakeholder Engagement
- Liaise with clients to collect necessary
documentation and provide updates on registration progress.
- Co-ordinate with government offices and
regulatory agencies to resolve queries or issues.
- Provide guidance to clients and the team on
procedural requirements and timelines.
Administrative
Support
- Maintain a database of registered entities and
trademarks for easy retrieval and reporting.
- Assist in preparing periodic compliance reports
for internal and client use.
- Support senior advocates and associates in
commercial practice matters as required.
- Train the team on changes in the relevant
registries and processes.
- Providing and publishing internally, regular
updates and changes in registration procedures and requirements in the
various land registries.
Qualifications & Skills
- Diploma or Bachelor’s degree in Business
Administration, Law, or related field.
- At least 4 years’ experience in company
secretarial work, commercial registration, or legal clerical duties in a
busy law firm.
- Strong knowledge of statutory registration
processes in Kenya (Companies Act, Business Names Act, Trademarks Act).
- Excellent organizational and record-keeping
skills.
- Proficiency in MS Office and familiarity with
online registration portals (eCitizen, KIPI systems).
- Strong communication and interpersonal skills.
- Attention to detail and ability to meet strict
deadlines.
- CS certification is a plus
- Strong organizational and time management
skills.
- Minimum score of Grade C+ in KCSE.
How to Apply
Interested
candidates are requested to forward their updated CVs to recruitment@hrfleek.com stating
the subject heading “Job title” by Friday 12th December 2025 clearly indicating
their expected remuneration (MUST). Only shortlisted candidates will be
contacted.
