Job Synopsis:
The EAS
Administrative Assistant ensures the smooth
and efficient operation of conferences, meetings, and day-to-day administrative
processes under the Area Directors’ office and working closely with the
Regional Logistician. This role requires strong organizational and
communication skills, as well as proactive follow-up to manage travel,
logistics, events, procurement, reporting, and general administrative support.
The administrative assistant also serves as a point of contact for internal and
external stakeholders and vendors.
Responsibilities:
- Manage bookings at the MCC EAS apartment as well
as other venues for colleagues and regional guests.
- Procurement of gifts or any other needed items
and posting items regionally and globally as needed.
- Manage care for those visiting Kenya for medical
purposes: accommodation, airport transfers, translation etc.
- Handle invoices for venues where events are held
and for different service providers.
- Serve as main point of contact for all
externally hosted events held in Kenya; general orientation, CPC
gathering, YAMEN Orientation, YAMEN Re- Entry, and regional learning
tours.
- Manage and update the inventory of MCC EAS
assets.
- Manage and regularly update the medical
evacuation insurance cover for staff.
- Collect supplier quotations, prepare purchase
request forms to share with the ADs. and finance and maintain regular
communication with the service providers.
- Maintain an updated supplier database and
procurement tracker.
- Coordinate transportation needs for regional
office staff and regional guests with the transport services provider.
- Handle all photocopy, printing, filing and
dispatching letters and documents to different offices/departments.
- Other duties as may be assigned.
Qualifications:
All MCC
workers are expected to exhibit a commitment to a personal Christian faith and
discipleship; active church membership; and nonviolent peacemaking.
An
invitation to an assignment is contingent on the successful completion of a
criminal background check.
- Relevant post-secondary education and a minimum
of 3 years’ experience in a senior administrative role.
- Excellent interpersonal skills.
- Confident and efficient in engaging with people
from diverse cultural backgrounds, the public, government officials, and
with vendors.
- Ability to represent MCC in a professional and
welcoming way.
- Highly organized and proficient in
computer-based narrative documentation, data entry, filing, spreadsheets,
and PowerPoint presentations.
- Ability to work independently and to deal with
situations and issues persistently and proactively.
- Ability to deal with confidential information in
an appropriate and professional manner.
- Flexible, willing to learn and able to accept
feedback.
- Willing and available for overtime work,
particularly before and during meetings.
- Willing and able to travel locally and
internationally, as needed.
- Legally eligible to work in Kenya.
- 3 years’ experience working in an international
organization is preferred.
- Previous cross-cultural experience and
understanding is preferred.
How to Apply
Submit a
cover letter (one page) and a CV (two pages) combined into a single PDF
document by December 15, 2025, at
5.00pm, to easregionrecruitment@mcc.org Also,
fill out your basic information on the Google form at EAS Administrative Assistant
Application Form – Fill out form
Incomplete
applications will not be considered, and only short-listed candidates will be
contacted for interviews.
MCC is
an equal opportunity employer, committed to employment equity.
