Responsibilities
- Invoice
verification and processing: Verify
invoices received from vendors, suppliers, and service providers for
accuracy, completeness, and compliance with tax regulations in Kenya.
Match invoices with purchase orders and delivery notes.
- Payment
processing: Prepare and process payments
to vendors and suppliers in compliance with Kenyan tax laws and
regulations. This includes ensuring proper withholding tax deductions and
submitting the necessary documentation to tax authorities.
- Supplier
management: Maintain relationships with
vendors and suppliers, resolve payment-related issues, and negotiate
payment terms and discounts when applicable. Liaise with the procurement
team to ensure proper vendor onboarding and adherence to contract terms.
- Tax compliance: Stay updated with Kenyan tax laws and
regulations related to accounts payable. Ensure proper withholding tax
deductions, timely submission of tax returns, and compliance with VAT
(Value Added Tax) regulations for applicable invoices.
- Record keeping
and reconciliation: Maintain
accurate and organized accounts payable records, including invoices,
payment receipts, and vendor statements. Reconcile accounts payable
transactions with general ledger entries and resolve any discrepancies.
- Reporting: Assist in generating financial reports
related to accounts payable, such as aging reports, cash flow projections,
and supplier performance analysis. Provide insights and recommendations
based on the analysis to support decision-making.
- Internal
controls and compliance: Implement
and maintain internal controls to prevent fraud, errors, and
misappropriation of funds. Ensure compliance with company policies,
accounting standards, and regulatory requirements in Kenya.
- Systems and
process improvement: Identify
opportunities for process improvements, automation, or efficiency gains
within the accounts payable function. Collaborate with IT teams to
implement or enhance accounting software and tools that streamline payment
processes.
- Collaboration
and communication: Collaborate
with cross-functional teams, including finance, procurement, and
operations, to resolve issues and improve end-to-end
procurement-to-payment processes. Communicate effectively with internal
stakeholders and provide support as needed.
- Professional
development: Stay
updated with accounting standards, tax regulations, and industry practices
relevant to accounts payable in Kenya. Attend training sessions, seminars,
or workshops to enhance professional knowledge and skills.
- Knowledge of letter of Credits.
Knowledge and Skills
- Bachelor’s degree in accounting, finance, or a
related field.
- At least CPA level 4.
- Minimum 3 – 5 years’ experience in accounts
payable role.
- Solid understanding of accounting principles and
practices.
- Proven experience in accounts payable or a
similar finance role.
- Proficiency in using accounting software and ERP
systems (e.g. Zoho, SAP, Oracle, QuickBooks).
- Familiarity with local tax regulations and
compliance requirements.
- Attention to detail and strong analytical skills
for accurate invoice verification and account reconciliation.
- Excellent verbal and written communication
skills for effective vendor communication and relationship management.
- Strong problem-solving abilities to resolve
payment discrepancies and address issues promptly.
- Ability to work independently and as part of a
team in a fast-paced environment.
- Strong organizational and time management skills
to meet deadlines and manage multiple tasks.
How to Apply
To
apply, kindly send your CV and Application email to applications@riana.co by
15 th October 2025 with the subject as Accounts Payable Kenya.
