Duties and Responsibilities
For a Head of
Finance and Administration in Kenya, in a role
that involves compliance with Government of Kenya laws, the ideal candidate
must combine technical financial expertise with a solid understanding of local
regulations, governance practices, and administrative leadership. The key responsibilities
include:
Financial Management and Reporting
- Prepare consolidated financial statements in
compliance with Mission inclusion and donor policies and regulations.
- Maintain accurate project accounts and ensure
timely payments to suppliers.
- Manage monthly accounting reports, bank
reconciliations, and year-end closings.
- Oversee cash flow planning, cash advance
requests, and procurement alignment.
- Support internal and external audits and
implement audit recommendations.
- Responsible for local offices’ financial
records, including follow-up on audit.
- Ensure proper tax management and compliance with
local and Canadian regulations.
Financial Controls
- Implement and monitor internal controls,
policies, and procedures.
- Oversee accounts receivable, accounts payable,
and payroll processes across all offices and countries.
- Manage multi-currency transactions and ensure
accurate reporting and approvals.
- Ensure strong controls over restricted reserves
and reconciliation processes.
Budgeting
and Forecasting
- Monitor budget execution and provide
recommendations aligned with annual work plans of the project.
- Analyze budget variances and provide monthly
management and financial reports to HQ.
- Support preparation of annual budgets and
prepare quarterly forecasts in collaboration with the Chief of Party (CoP)
and the Project Director (PD).
- Prepare the quarterly financial report submitted
to the Finance and Compliance Director (SFCD) at Head Quarter.
Compliance
and Regulatory Oversight
- Ensure compliance with local laws, donor
requirements, and anti-corruption policies.
- Liaise with legal advisors and regulators as
needed.
- Certify that service providers have no links to
criminal or corrupt activities.
- Ensure timely submission of tax, social security
declarations, and all other obligations and statutory charges in
accordance with the countries and the donors’ requirements.
Administrative
Management
- Develop and oversee the implementation of the
organization’s annual procurement plan in line with approved budgets and
operational needs.
- Maintain and update inventories of fixed assets
and supplies for the project.
- Oversee procurement processes including Request
for Quotations (RFQs), Evaluation and award processes.
- Supervise logistical, administrative, and
technical support functions.
- Ensure accurate record-keeping of approved staff
timesheets, time banks, and pay slips.
- Maintain up-to-date partner and donor
information in compliance with Kenyan, and
- Canadian laws (oversee compliance of other
seascape countries’ laws).
- Perform any other tasks related to their mandate
that may be assigned.
Staff
Management
- Supervise, coach, and mentor finance and
administrative staff.
- Set clear performance objectives and conduct
regular evaluations.
- Oversee the onboarding process for new
employees; ensure all enrolments are completed and all necessary equipment
is provided and functional.
- Promote staff well-being and model healthy
work-life balance.
- Ensure adherence to environmental, gender
equality, and social inclusion standards.
Key Requirement Skills And Qualification
- Bachelor’s degree in finance, Commerce or
Business Administration, or a related field from a recognized university
(A master’s degree is an added advantage).
- CPA-K and/or ACCA certification required.
- Minimum of 10 years of progressive experience in
finance and administration, preferably within an international NGO or
large organization.
- Extensive knowledge of donor accounting,
financial partnerships, and familiarity with
- Global Affairs Canada (GAC) standards,
regulations, and procedures (preferred).
- Experience with accounting systems such as
QuickBooks, Sage, SAP, or Navision.
- Proven experience in budgeting, financial
forecasting, and variance analysis.
- Demonstrated ability to manage consortia-led
grants and complex funding structures.
- Proficient in enterprise resource planning (ERP)
systems and advanced Excel skills.
- Fluency in both English and French is required;
Kiswahili and/or Portuguese is an asset.
- Strong proficiency in MS Office Suite, web
conferencing tools, ERP platforms, and budget management systems
How to Apply
Interested
and qualified candidates should follow the instructions below:
Send
their resume and a cover letter, both in English, by email only, to HR-RH.international@missioninclusion.ca and
name their documents as follows: ” Full name_Resume” and “Full name_Cover
Letter”.
Please,
include “Head of Finance and Admin” in the subject line of the email.
Please
refer to Johanne Bourbonnais (jbourbonnais@missioninclusion.ca) if you have any
questions.
