Mercy Corps is recruiting a Graduate Intern. Proficiency in financial record keeping, data entry, and compliance is required.
The Position
- Working within the Finance Department and reporting to the Senior
Finance Officer, Nairobi, the Finance Graduate Intern will support the
timely and accurate processing and recording of financial transactions.
The role will also assist in maintaining proper filing, documentation, and
archiving financial records.
Throughout the internship, the successful candidate will gain practical exposure and hands-on exposure to key finance functions in the international humanitarian and development organization.
Essential Responsibilities
FINANCIAL
MANAGMENT
- Prepare cash payment vouchers and ensure that all cash transactions
are fully and properly documented in relation to batch assigned in the
Finance System.
- Perform daily cash count with the Finance Officer, Snr Finance
Officer or other person
- Record payment vouchers daily in the cash sub-journal for the batch
- Maintain the uncleared cash advance file and prepare past due
advance report for the Finance officer or Snr Finance Officer on monthly
basis.
- Support Finance officer/Snr Finance Officer to record payment
vouchers daily in the bank and cash sub journal assigned.
- Responsible for gathering transaction documents required for donor
reporting.
- Assist with audit related requirements (timely documents retrieval,
filing after audit completion, proving additional assistance as necessary)
- Assist with scanning, copying, printing, and uploading of financial
documents on relevant folders including monthly payments and vouchers for
posting by the main office.
- Support Finance coordinator with monthly process of amortizations
- Support Snr Finance officer with monthly balance sheet
reconciliations
- Any other duty may be assigned.
FILING
& ARCHIVING
- Responsible for filing all cash and bank vouchers and maintaining
voucher filing system such that files are updated, complete and
safeguarded. Ensure all finance documents are properly labelled, filed and
stored in a clear and easily accessible manner following Field Finance
Manual
- Assist with Sub-grant management and organizing sub-grant files.
TAX
- Support Finance Officer/Snr Finance Officer with processing of
withholding VAT and withholding tax as per KRA regulations including
scanning copies to the main office on weekly basis.
SECURITY
- Ensure compliance with security procedures and policies as
determined by country leadership.
- Proactively ensure that team members operate in a secure environment
and are aware of policies.
SAFEGUARDING
- Actively learns about safeguarding and integrates it into their
work, including safeguarding risks and mitigations related to their area
of work
- Practices the values of Mercy Corps including respecting the dignity
and well-being of participants and fellow team members
- Encourages openness and communication in their team; encourages team
members to submit reports if they have any concerns using reporting
mechanisms e.g., Integrity Hotline and other options
Supervisory
Responsibility
N/A
Accountability
Reports
Directly To: Senior
Finance Officer
Works Directly With: Country
Finance/Grants Teams.
Accountability
to Participants and Stakeholders
- Mercy Corps team members are expected to support all efforts toward
accountability, specifically to our program participants, community
partners, other stakeholders, and to international standards guiding
international relief and development work. We are committed to actively
engaging communities as equal partners in the design, monitoring and
evaluation of our field projects.
Minimum Qualification &
Transferable Skills
- A bachelor’s degree in accounting or a relevant business field is
desirable.
- Graduated within twelve (12) months or Awaiting graduation,
completed course work.
- Membership or progress toward professional Finance certification
(CPA, ACCA or equivalent) is an added advantage.
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with professionalism.
- Demonstrate a strong learning orientation and growth mindset.
- Possess strong interpersonal and relationship-building skills.
- Be comfortable working in a diverse, multicultural environment
How to Apply
