Job Title: Administrative Manager
Hiring
Organization: OKX
Location
– Locality: Nairobi
Location
– Region: Kenya
Industry: Admin
Job
Type: Full Time
Salary: KES
Date
Posted: 08/05/2025
Key Responsibilities
Office
Management & Facilities Oversight
- Lead day-to-day office operations, ensuring a
professional, efficient, and well-maintained workplace.
- Coordinate with building management and vendors
on repairs, cleaning, and facility upgrades.
- Manage space planning and future expansion
requirements.
- Administer access card issuance, visitor
controls, and front desk operations.
- Collaborate with global security teams on
physical security policies and emergency procedures.
Employee Engagement & Workplace Culture
- Design and execute staff welfare initiatives,
employee engagement programs, and regional cultural events.
- Ensure inclusivity and cultural relevance in
event planning and internal communications.
- Support onboarding experiences and promote a
positive workplace environment.
Vendor
& Procurement Management
- Oversee all local procurement processes,
including vendor sourcing, contract negotiations, and cost control.
- Manage office inventory, assets, and non-laptop
equipment, ensuring accurate record-keeping.
- Support audit readiness and ensure compliance
with procurement and financial policies.
Budget
Management & Data Analysis
- Monitor budgets for office operations, staff
events, and admin-related expenses.
- Provide regular reporting, cost analysis, and
recommendations for efficiency improvements.
- Able to work with local/regional finance,
generate operation data to provide analysis reports for decision making
and support charge-back models.
Project
Management & Office Upgrades
- Lead or support fit-out projects, renovation
efforts, and relocations.
- Work closely with vendors, designers, and
internal stakeholders to ensure project timelines, quality, and branding
alignment.
Cross-Functional
& Regional Business Support
- Act as a liaison between Admin, HR, IT, and
Finance teams to ensure smooth cross-functional operations.
- Provide admin support to nearby regional offices
as required, ensuring alignment with company standards.
- Familiar with travel management; experience with
third-party travel booking is a plus.
Qualifications
- 5+ years of experience in office administration
or facility management, ideally in a regional or multi-entity setup.
- Demonstrated success in vendor negotiation,event
planning & execution, asset management, and employee engagement.
- Strong financial acumen for budgeting, tracking,
and cost optimization, solid experience in reporting and data analysis.
- Fluent in English (written and spoken), another
language is a plus.
- Proficiency in office tools and platforms, bonus
if skilled in visual content (photography/video editing/newsletter
creation).
- Familiarity with UAE labor laws, commercial
leasing, and operational compliance is highly desirable.
Key
Attributes
- Proactive & Dependable: Able to anticipate
needs and follow through with minimal supervision.
- Culturally Attuned: Understands regional
differences and ensures culturally sensitive engagement.
- People-Oriented: Strong interpersonal skills
with the ability to support and influence teams across functions.
- Organized & Analytical: Capable of balancing
multiple priorities while maintaining strong attention to detail.
How to Apply
