Industry: NGO
Reports to: Human Resource Manager
Accountable to: Directors
Supervises: Receptionists
Location: Nakuru
Gross Salary: Kes 50,000
Our
client is seeking an Office Manager to ensure the smooth, efficient, and
organized functioning of their office, administrative systems, and staff
support processes. This role will oversee daily office operations, facility
management, staff coordination, compliance, and internal communications. The
Office Manager will help ensure that all staff, visitors, and ministry
activities operate within a professional, hospitable, and Christ-centred
environment.
Key Responsibilities:
Office
Operations & Facility Management
- Oversee daily office operations, including cleanliness, supplies,
workspace organization, and readiness of offices, classrooms, and shared
spaces.
- Ensure front-office operations meet professional standards: welcome
visitors, manage guest needs, prepare meeting rooms, and oversee tea/water
service.
- Track and coordinate facility and asset oversight, including office
equipment, furniture, keys, and non-IT assets.
- Arrange repairs, maintenance, and replacements in collaboration with
HR and Operations leadership.
- Maintain high standards of health, safety, and hygiene, including
first-aid supplies, fire safety checks, evacuation drills, and visitor
sign-in processes.
Administrative
Systems & Policies
- Develop, maintain, and update office policies, procedures, and
filing systems (digital & physical).
- Create and maintain standard office procedures, checklists, and
administrative workflows.
- Track key operations KPIs (office productivity, response times,
adherence to procedures) and recommend workflow improvements.
- Support continuous improvement of office processes, internal tools,
and communication systems.
Staff
Support & HR Coordination
- Coordinate staff onboarding, including preparation of orientation
materials, scheduling, and system access.
- Maintain and update employee documentation, personnel files, and
onboarding records.
- Assist HR with routine administrative tasks, attendance monitoring,
and staff roster updates.
- Provide guidance to staff on office processes and procedures under
the supervision of the HR Manager.
Calendars,
Meetings & Event Logistics
- Manage staff calendars, schedule meetings, appointments, and travel
arrangements.
- Coordinate logistics for assemblies, devotions, staff trainings,
events, parent meetings, and visitor or mission-team hosting needs.
- Ensure meeting rooms and shared spaces are properly set up and
equipped for activities.
Technology
& IT Liaison
- Liaise with IT to ensure office technology, devices, and shared
digital tools function efficiently.
- Provide basic support to staff for devices, printers, copiers, and
other office technology.
- Coordinate IT support requests as needed.
Internal
Communication & Staff Welfare
- Support internal communication by preparing notices, memos, meeting
summaries, and updates.
- Assist in coordination of staff devotions, retreats, welfare
activities, and internal events.
- Ensure timely flow of information across all departments.
Finance,
Procurement & Budget Oversight
- Manage the office administration budget and monitor expenditure.
- Liaise with Accounts on invoices, utilities, procurement, and
payroll-related administrative support.
- Receive, verify, and process requisitions, stock deliveries, and
forwarding of payment documentation.
Compliance
& Governance
- Ensure compliance with health, safety, legal, and administrative
requirements.
- Maintain records for audits and internal control purposes.
- Monitor adherence to the company’s policies, procedures, and
statutory obligations.
Qualifications &
Experience
- Bachelor’s degree in Business Administration, Office Management,
Operations, or related field.
- Minimum 3–5 years of experience in office administration,
operations, or facilities management (NGO/ministry experience preferred).
- Strong digital literacy, including MS Office Suite and shared
digital tools.
- Knowledge of HR processes, procurement, budgeting, and compliance
requirements is an advantage.
- Experience in coordinating multi-departmental operations and staff
support.
How to Apply
If
you are up to the challenge and possess the necessary qualifications and
experience, please send your CV only quoting the job title on the email subject
(Office Administrator) to jobs@corporatestaffing.co.ke before 3rd
March 2026
NB:
Only shortlisted candidates will be contacted. If you do not receive any
communication from us within two weeks of your application, kindly consider
your application unsuccessful. We appreciate your interest and thank you for
applying
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