Job Title: Executive Assistant
Hiring
Organization: CDL HR
Location
– Locality: Nairobi
Location
– Region: Kenya
Industry: Admin
Job
Type: Full Time
Salary: KES
Date
Posted: 08/05/2025
Position Summary
The
client is hiring a dynamic and detail-oriented Executive Assistant to support
the Managing Principal remotely. This individual will provide both personal and
professional administrative support—from managing communications and scheduling
to preparing client materials and handling confidential tasks. This is a
part-time (20 hours/week) role with the potential to grow as trust and
responsibilities increase.
Key Responsibilities
Executive
& Administrative Support
- Manage and respond to email across multiple
entities
- Draft correspondence, including professional
emails, thank-you notes, and internal updates
- Handle confidential tasks such as basic banking,
payroll data entry, or protected document access
- Organize and manage business documents using
DocuSign and ShareFile
- Coordinate with team members using designated
communication tools
Client
Support & Meeting Preparation
- Manage scheduling requests and client
appointments for the CEO
- Pull client reports and investment statements
using Orion (core portfolio software)
- Conduct background research on clients and
meeting participants
- Prepare summaries and briefing documents before
meetings
Calendar
& Time Management
- Maintain and update personal and business
calendars
- Block off time for deep work, travel, and
meetings
- Track long-term commitments such as board
meetings and industry events
- Send reminders and ensure the CEO is prepared
for all engagements
Personal
Organization
- Track personal deadlines (e.g., insurance
renewals, DMV registrations)
- Maintain the founder’s calendar
- Order gifts and handle online errands as needed
Requirements
Required
Qualifications
- Bachelor’s degree
- 3+ years of prior experience as an Executive
Assistant
- Excellent verbal and written communication
skills
- Neutral, American-sounding English accent and
professional fluency
- Ability to work discreetly and handle
confidential information with care
- Alignment with Christian values and a joyful,
professional demeanor
- Strong interpersonal skills and responsiveness
- Comfortable working in a remote, fast-paced
environment
Required
Tools:
- ShareFile,Outlook,DocuSign,Microsoft Teams,Basic
Excel (101 level; more advanced not required)
- Preferred Tools (Industry-Specific):
- Orion (investment management/reporting software)
- Redtail (financial advisory CRM)
- Equipment Requirements
- Personal laptop or desktop
- Stable internet connection (minimum 100 Mbps)
- Quality headphones and microphone
- Smartphone for communication and coordination
- Willingness to upgrade internet or devices if
necessary
How to Apply
