Responsibilities
This position is offered for a fixed term of 5 months to
(replace a staff that is temporarily away) with a possible extension of 3
months, starting as soon as possible. The position is located at ForumCiv’s
office in Nairobi. Duty travels are part of the position
.Under the supervision of the Programme Manager, the Programme
Assistant will be responsible for the following duties:
- Provides
assistance in support of planning and implementation activities/processes
for the programme.
- Assists
in the preparation and analysis of partner applications; reviews
and, ensures that requisite information is included and justified in
terms of proposed activities; proposes adjustments as necessary in
collaboration with the programme officers
- Partner
management in line with our grants administration guidelines and the
decision-making matrix
- Support
with the capacity development of partners in line with the learning plans
and workplans developed
- Assist
with logistical and administrative arrangements relating to the
implementation of programme activities, including,
o Travel arrangements; identifying and booking activity venues; communication with and necessary administrative support to resource persons, participants and partners.
o Collecting and filing activity documentation; preparing and summarising information for reports and coordinating accountability and liquidation of advances from the activity. - Drafts
programme/project summaries, coordinates review and clearance process.
- Periodic
travel to programme activity sites to facilitate the implementation of
programme activities
- Support
the coordination of partners’ monitoring and compliance.
- Contributes
to the preparation of input for the implementation
of programme support tools.
- Provides
support to upkeep and further enhancements of
existing programme support, administrative management and
reporting tools.
- Plan
and implement activities as outlined in approved work plans, including
developing terms of reference and agreements; developing agendas and
materials; securing resource persons and other necessary inputs for
activities; making necessary logistical arrangements (travel,
accommodation, etc.); and coordinating completion of activity
deliverables.
- Performs
other duties as assigned by the line Manager
Requirements
- Relevant
academic degree in project management, international development,
administration, social sciences, or equivalent qualifications.
- A
minimum of 2 years work experience, with a proven track record of
significant achievement in programme/project management and administration
in the development sector.
- Strong
analytical and writing skill
- Strong
administrative, organisational, communication and interpersonal skills
- Fluency
in English
- Supportive
of a learning organisation with a strong willingness to share knowledge
- Strong
supportive and service-minded attitude as well as a high sense of
responsibility and commitment with strong attention to detail
- Experience
working with a range of individuals from various professional,
educational, and cultural backgrounds
- Proven
ability to think analytically, strategically, and with agility to
translate ideas and insights into action
- Demonstrated
organizational skills, and the ability to manage multiple tasks
simultaneously, while meeting deadlines
- Excellent
ability to express oneself orally and in writing in English
How to
Apply
