Contract Details: Annual renewable contract subject to performance and availability of funds with 3 months’ probationary period.
Reports to: Executive
Director
Job Summary
The Finance and Administration Manager (FAM) is a senior
leadership position responsible for overseeing the financial health and
operational efficiency of Youth Alive! Kenya (Y.A.K.). This role ensures
effective financial planning, management, and reporting, as well as the
implementation of efficient administrative systems to support the
organization’s mission. The FAM will lead a team to uphold transparency,
accountability, and compliance with internal policies and donor requirements.
Key Responsibilities
Financial Management
and Reporting
- Prepare
and monitor annual budgets in collaboration with program teams.
- Ensure
timely and accurate preparation of financial statements, management
accounts, and donor reports.
- Oversee
cash flow management, ensuring optimal liquidity to meet operational
needs.
- Manage
audits, including external and donor-specific audits, ensuring adherence
to statutory and donor requirements.
- Maintain
compliance with financial regulations and organizational policies.
- Lead
efforts to address audit findings and organizational gaps identified in
past or future reviews, taking action to strengthen financial systems and
organizational resilience.
- Regularly
review and assess financial policies and procedures to ensure they remain
fit for purpose, are responsive to evolving risks, and are capable of
detecting and addressing potential fraud early.
Strategic Planning and
Resource Allocation
- Develop
and implement strong internal control systems (policies, segregation of
duties, checks and balances, cashless systems, etc)
- Provide
financial insights and analysis to inform strategic decision-making by the
leadership team.
- Align
resource allocation with organizational priorities and strategic goals.
- Assess
financial risks and develop mitigation strategies to safeguard the
organization’s assets.
Grants and Donor
Management
- Lead
the financial aspects of grant proposal development, ensuring budgets
align with donor requirements.
- Monitor
grant expenditures to ensure compliance with donor agreements and
organizational policies. Track grant/ donor income, expenditure, and
communication and follow-up on disbursement.
- Prepare
and submit financial reports to donors in a timely and accurate manner.
Administration and
Operations
- Manage
organizational assets, including maintaining an updated inventory and
ensuring proper tagging and usage.
- Supervise
facilities management to provide a safe and conducive working environment.
- Ensure
the organization’s administrative systems are efficient and aligned with
operational needs.
- Provide
oversight to the procurement team and streamline their work processes.
Team Leadership and
Capacity Development
- Lead,
mentor, and manage the finance and administration team to deliver on their
objectives.
- Identify
and address training needs within the team to enhance capacity and
performance.
- Foster
a culture of continuous improvement and professional excellence.
Human Resource
Support
- Work
closely with the HR department to align financial and administrative
systems with personnel needs.
- Support
payroll processing by ensuring accurate financial data is provided.
- Contribute
to the development of policies and procedures that enhance operational
efficiency and staff satisfaction.
Requirements
- Bachelor’s
degree in Finance, Accounting, Business Administration, or a related
field; a Master’s degree is an added advantage.
- Professional
certification such as CPA (K), ACCA, or equivalent is required.
- At
least 5 years of progressive experience in financial management and
administration, with at least 3 years in a leadership role.
- Experience
working with donor-funded organizations, including managing grants and
preparing donor reports.
- Strong
knowledge of Kenyan financial regulations, tax laws, and compliance
requirements.
- Proficiency
in financial management software (Odoo and or Xero) and the Microsoft
Office Suite will be an added advantage.
Key Competencies
- Strategic
thinking and problem-solving abilities.
- Strong
leadership and team management skills.
- Excellent
communication and interpersonal skills.
- High
level of integrity and ethical standards.
- Attention
to detail and a results-oriented mindset.
- Ability
to work under pressure and meet tight deadlines.
How to Apply
Interested and qualifying candidates should complete this online application form. Candidates should attach their cover
letter and CV, containing at least two referees, as a single PDF document.
The application deadline is Friday, 11th July, 2025, 1700hrs
EAT.
Youth Alive! Kenya is an equal opportunity employer and
encourages applications from all qualified individuals. Female
candidates and youth are encouraged to apply.
