Duties and Responsibilities
Recruitment And Placement
- Provide supervision as the cluster team lead to general staff
in the Consultants and individual contractor support desk.
- Post job openings, review and placement of consultants and
individual contractors.
- Process and dispatch consultant contracts.
- Participate in the selection of candidates for secretarial,
clerical and related categories positions, including evaluating and
screening applications of such candidates, preparing profiles of
candidates, and conducting preliminary interviews, and conducting roster
searches for vacancies and identifying short-list of candidates.
- Assist in the filling of posts, including initiating and
following-up on reference checks and academic verifications, ensuring the
completion of the pre-recruitment formalities, calculating salaries and
related benefits, and preparing and dispatching offers of appointment and
Statement of Emoluments.
- Provide input into policy development for the HR policies of
non – staff and staff in the General Service and related categories.
- Assist in organizing and coordinating competitive recruitment
examinations.
- Oversee the maintenance of vacancy announcement files and
tracking status of vacancy announcements.
- Review and process personnel actions through Umoja. Advise
staff and non – staff on visa matters.
Staff Development And Career Support Training
- Lead training facilitator to staff and clients on consultant
and individual contractor policy and processes.
- Assist in the development of career development programme.
Assist in the organization and conduct of training courses and workshops.
Classification
- Assist in reviewing and processing requests for
classification.
- Provide advice and answers general queries on classification
procedures and processes.
General
- Assist in providing documentation and background materials
relating to statistics and reports.
- Supervise the maintenance of automated databases and the
centralized systems.
- Conduct research on precedents, policy rulings and procedures.
- Supervise compilation and preparation of statistical reports
on HR related issues.
- Conduct exit interviews for separating staff and assists
him/her in final arrangements.
- Assist in the preparation of information circulars for HR
related issues.
- Undertake research on a range of HR related issues and prepare
notes/reports.
- Provide general office support services; process, draft, edit,
proofread and finalize for signature/approval, a variety of correspondence
and other communications, set up and maintain files/records (electronic
and paper), schedule appointments/meetings, monitor deadlines, etc.
- Prepare written response to queries concerning HR related
matters.
- Train and provide supervision to new and lower-level staff in
the unit.
- Assist with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material
such as web pages or brochures.
- Perform other relevant duties as required.
Qualifications
Education
- Completion of secondary school/High school diploma or
equivalent is required.
- Supplemental training in human resources, administration, or
related area is required.
- Bachelor’s degree in human resources, business administration
and other related area is desirable.
Job – Specific Qualification
- Certification in human resources at the diploma level or
equivalent is desirable.
- Training in Enterprise Resource Planning (ERP/SAP), such as
Umoja or similar is desirable.
Work Experience
- A minimum of ten (10) years of progressively responsible
experience in human resources management, administrative services or
related area is required out of which three (3) years should be in
recruitment.
- The minimum years of relevant experience is reduced to eight
(8) years for candidates who possess a first level University degree.
- Experience with Enterprise Resource Planning System (ERP) such
as Umoja or similar is required.
- Work experience with PeopleSoft System such as inspira or
similar is required.
- A minimum seven (7) years of hands-on experience in
recruitment as a recruiter at the United Nations or similar international
organization is desirable.
- Experience in handling a large portfolio of multi-cultural
clients located in multiple geographical locations is desirable.
- Experience in managing a team of human resources assistants is
desirable.
- Experience in handling the recruitment of consultants and
individual contractors in the United Nations or similar international
organization is desirable.
- Work experience of one (1) year or more in data
analytics or related area is desirable.
How To Apply
