Description
- Our
client, a French news and current affairs public radio station, that
broadcasts worldwide in French and in 16 other languages, are looking to
recruit for the position of Office Administrator.
- This
position plays a key role in the organizational strength of the company.
Your scope of work will cover all aspects of Office Administration, Basic
Procurement & Accounting Duties.
Responsibilities
- Implementation
and maintenance of office and administrative functions.
- Ensure
compliance with Kenyan Immigration Status for every expatriate
- Management
of office phones, correspondence and queries.
- Management
of subordinate staff.
- Management
of procurement and suppliers’ policies and procedures.
- Purchase
and track stocks of office supplies, stationery and equipment of office
supplies &
- place
orders appropriately
- Management
of office budgets.
- Organization
of in-house and external events and conferences.
- Assets
and inventory management.
- Planning
meetings and preparing minutes of meetings.
- Maintenance
of health and safety office required standards.
- Drafting
of official documents.
- Handle
expenses and billing cycles.
- Replenishment
& ordering of business cards, brochures, job cards, etc.
- Preparing
regular financial and administrative reports.
- Administration
& updating of company database.
- Organizing
a filing system for important and confidential company documents
- Maintain
a company calendar and schedule appointments
- Book
meeting rooms as required
- Distribute
and store correspondence (e.g. letters, emails and packages)
- Preparation
of reports and presentations with statistical data, as assigned Arranging
travel and accommodation.
- Management
of the reception & taking care of guests
- Any
other duties that are relevant to Office Administrative duties.
Skills and Competencies
- Ability
to work under pressure with minimal supervision
- exp
Ability to handle confidential information
- Strong
ability to multitask with excellent time management skills
- Strong
written and verbal communication skills
- Problem
solving
- Customer
service skills
- Bookkeeping
- Flexibility
- Attention
to detail
Qualifications
- Fluent
French (Spoken & Written) -Compulsory requirement
- Proficient
in Swahili language.
- Business
Administration & related academic backgrounds.
- Office
Administration working experience
- Must
have worked with International Companies or have International corporate
culture background.
- Fluency
in other foreign languages will be additional value
- Experience
with office management software like MS Office.
How To Apply
If you believe you match this role, we can’t wait to meet you!
Kindly send your application to careers@abcexpat.com and inangami@abcexpat.com before
16th May 2025 stating the subject Office Administrator clearly indicating their
expected remuneration, daytime telephone contacts and addresses of three
referees. Only shortlisted candidates will be conducted.
