Role Purpose
The post holder will be accountable to the Programme
Manager for supporting Finance, HR, IT, supply chain and Administration
services in programming contexts. The post holder will be responsible for
ensuring compliance with SCI global standards, policies, and practices. The
position also plays a key role in effectively supporting program implementation
activities in line with the annual and country strategic plans.
In the event of a major humanitarian emergency, the
role holder will be expected to work outside the normal role profile and be
able to vary working hours accordingly.
Key Areas Of Accountability
Supply Chain
In charge of warehouse at field office level, ensure
TIMs and other warehousing records are updated daily.
Support programme staff to develop procurement
plans.
Support in the development of field level framework
agreement.
Coordinate field office procurement requests and LPOs
for local procurements liaising with Supply Chain Officers in Nairobi and
Programme Implementation team
Coordinate delivery and recording of items sourced
from local suppliers working closely with Nairobi supply chain team.
Information sharing with suppliers and vendors and
capacity building them on the SCI procedures and systems.
Timely and accurate processing of payment through
PROSAVE system.
Maintain records including allocation of assets and
GPEs assigned to Field Office.
Communicate with IT and Supply Chain for maintenance
or upgrading or replacement of any asset assigned asset and GPE assigned to
specific Field Office.
Financial accounting, planning and budgeting
Assist with documentation at field office
level. Consolidate all financial documents generated at field office and
send to relevant officers in Nairobi; these include supplier invoices, staff
liquation, Mpesa payment lists, receipts, etc.
Assist as needed with daily programming accounting
operation in liaison with Finance Officers in Nairobi; these include payment of
suppliers, processing activity advances, payment of casuals, etc.
Monitor field office and guesthouse utilities costs
e.g. water, electricity, telephone/Mobile usage, billing, and others related
office utilities.
Fleet and Warehouse
Support the time timely and accurate processing of
items of TiMs.
Generate warehouse reports periodically and advice PM
on effective warehouse management.
Support the disposal of identified and agreed assets
and GPE.
Keep an updated record of GPE and asset and lead in
asset and GPE verification at field level.
Ensure timely and cost-effective fleet maintenance.
Share movement plans on a weekly basis.
Ensure accuracy of fleet service charge model and
share accurate data and fleet report monthly with the fleet officer in Nairobi.
Ensure hired vehicles meet the SCI safety standards.
Effectiveness of fuel consumption.
Support drivers on fleet policy compliance.
Qualifications and Experience
A Degree in Social Sciences or Business
Administration from a recognized University.
Strong knowledge/experience HR and admin, logistics
and financial management.
Demonstrates a strong drive and commitment to achieve
agreed objectives
Minimum three year’s relevant experience in Support
Services within a busy organisation
Good communication skills.
Experience working in protracted refugee set up and
understanding of local context, language and dynamics.
Understand of local dynamics, local context, and
language.
Driving skills is an advantage.
Excellent interpersonal skills with the ability to
maintain confidentiality
Proficiency in working with computers particularly
spread sheets and word processing
Experience of working within a team and team
building.
Fluency in English, both verbal and written, is
required.
Commitment to Save the Children’s values.
How To Apply
