Reports to: Central Warehouse Logistician
Overall Job Function:
KENPHIA II Warehouse Assistant will be responsible to
execute stock management activities (receipt, storage, and issuance to
projects or other departments of medical supplies, tools, equipment and/ or
other logistics materials, according to the line manager’s instructions and as
per CIHEB Kenya standards and protocols to ensure the overall functioning of
KenPHIA II activities. S/he is a key member of the warehouse team and will
assist the implementation of quality and timely stock management activities.
As part of the KenPHIA II multidisciplinary team, this position will interact
with staff from different levels and different departments.
Specific Responsibilities and Duties:
Receiving orders and deliveries, identifying, and
reporting potential discrepancies against cargo manifest, purchase orders or
others.
Updating and/or creating stock cards for all stock
items immediately after reception of
Storing materials in accordance with the system in
force to ensure continuous availability ensuring that all items are well
organized and correctly stored, well protected, fully identified and easily
accessible (cleanliness, security, access, etc.).
Monitoring the store temperature and ensuring cold
chain items are stored in an adequate temperature. Keep enhanced control of
sensitive goods: numbers of lots, expiry dates, packaging, and special storage
conditions
Preparing orders on time before sending goods, and
packs (according to transport means) weighs and labels freight with
corresponding shipping number, destination, number of shipping units, waybill
number, weight, and mode of transport in accordance with the line manager’s
instructions
In conjunction with the line manager, performing
physical stock counts in accordance with the frequency previously defined.
Following up stock levels with regards to alarms thresholds, stock out and
expiry dates.
Controlling warehouse limited access to authorized
personnel and ensuring doors and other exits are secured. Immediately informing
the line manager of any problems arising in the course of the work,
particularly regarding damage, loss, attempted break-ins, or theft in the
warehouse
Assisting the line manager with preparation of the
stock reports
Process system IN/OUT transactions in google doc
Control trucks before loading (cleanness, safety,
etc.). Inform warehouse supervisor in case of nonconformity, supervising load
and offload of trucks
Ensure proper handling of equipment (e.g., pallet
jack, pallets, shelves, etc.) is meeting Inform warehouse supervisor in case
of disorder
Perform any other tasks as assigned by supervisor
Qualifications, Knowledge, and Skills:
Degree in Biomedical/Medical laboratory sciences,
material handling management, Supply chain management and its equivalent.
Minimum 2 years’ work experience as storekeeper
is desired, especially in medical warehouse
Medical laboratory skills is desirable.
Working experience with donor funded projects dealing
with HIV/AIDS care and treatment is desirable.
Working knowledge of inventory control and metrics.
Possess the ability to work productively, efficiently
& effectively with initiative and drive under tight timescales and
pressure whilst maintaining attention to detail and quality.
Ability to work independently with strong
problem-solving skills.
Flexibility and available to work for long hours.
Fluent in English and Swahili with good verbal and
written communication skills.
How To Apply
If you meet the above qualifications, kindly send
your application which includes a cover letter and an updated CV including
names of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org
on or before 25th July 2024.
Applicants are advised to include the title on the
subject line.
