Summary: People and Culture Administrator at Strathmore University. Responsible for supporting employee records, HR administration, staff engagement, recruitment processes, and People & Culture initiatives. Requires a relevant HR or business administration qualification and experience in HR operations. The role is based in Nairobi with duties performed on-site.
Basic job summary:
- The job holder is responsible for providing efficient, professional,
and comprehensive People and Culture services that are customer-focused
and flexible to achieve the respective faculties/schools/centers Units’
people and business strategy.
Key Responsibilities
Talent
Attraction and Acquisition
- Responsible for the implementation of the recruitment process.
- Coordinate the Talent Attraction and Acquisition process in liaison
with the Heads of Departments.
- Provide assistance in developing and implementation of the workforce
plans to ensure that the Business units are adequately resourced at all
times.
Contract
Management
- Prepare contracts for new staff and ensure signing off by all
relevant parties.
- Implementation of the staff onboarding procedure (except the
induction training) to ensure that all new staff settle into their roles
seamlessly.
- Efficient implementation of the contract management process
- Responsible for the return of all issued contracts by respective
employees
- Preparation and issuance of letters which pertain to change of
contract terms for existing employees.
- Monitoring the Business units’ staff contract status
- Responsible for P&C communication on contracts management
related issues such as change of employment terms.
- Preparation of contract management related reports as and when
required
Staff
Onboarding and Exits
- Ensure that new employees are properly on-boarded to foster a
positive attitude, alignment to the University Values and Culture as well
as ensure that the employees effectively integrate into the Institution.
- Follow up on Induction Training for new staff.
- Manage all separations by ensuring that exit interviews are
conducted in a timely manner and feedback provided to Management.
- Ensure that exiting staff are taken through the entire clearance
process and their details are communicated to the relevant parties.
- Prepare final documentation for staff, i.e., issue Certificates of
Service.
General
Correspondence and Record keeping
- Prepare the confirmation and bonding letters for the approved
training requests.
- Ensure that all correspondence relating to references,
confirmations, transfers, new appointments are dealt with, within agreed
timeframes to provide quality service to employees and other stakeholders.
- Maintain and enhance the Business Unit’s resources by planning,
implementing, and evaluating employee relations and People and Culture
policies, programs, and practices.
- Collect and analyze employee data and maintain accurate, complete,
and updated employee records
Employees
relations and Performance
- Perform employee advocate functions such as responding to questions
pertaining to benefits programs such as medical insurance, retirement
plans, sick leave, leave of absence, and employee assistance.
- Responsible for efficient and end-to-end implementation of the
Business units internal staff movements policy and procedures e.g.,
Promotion, departmental transfers etc.
Qualifications:
- Bachelor’s degree in social sciences, Human Resources, or any other
related field from recognised institution
- Professional qualification in Human Resource Management and
membership to IHRM
Experience:
- 1-3 years of experience in a relevant role.
Competencies and Skills:
- Good understanding of human resources management in general
- In-depth knowledge of performance management
- Good understanding of the talent management cycle
- Knowledge of Labor laws and Legislation
- Human resource research and consultancy skills
- Excellent Communication skills
- Good Analytical skills
- Interpersonal and presentation skills
- Networking skills
How to Apply
Kindly send us a copy of
your updated resume and letter of application (ONLY) quoting “People and
Culture Administrator” on the subject line to recruitment@strathmore.edu
