Job Summary:
The Deputy Finance Manager – Projects will oversee
all the financial management activities that ensure the accuracy, timeliness,
and documentation of the Finance Department’s accounting operations and
financial reporting (monthly, quarterly, yearly, and as needed) in support of
high-quality programs serving the poor and vulnerable. You will help set the
standard for the Country Program’s (CP’s) financial stewardship through
professional maintenance, utilization, and analysis of all cash resources
controlled by the CP.
You will assist the Finance Manager assume leadership
on all financial affairs of the country program, including coordination and
management oversight of all financial activities in the country program as well
as supervision the Projects Finance Officers and managing subrecipients’
financial management activities.
Roles and Key Responsibilities:
- Oversee accounting processes, policies, and service delivery
and maintain accounting controls to ensure accurate, complete, and timely
recording and management of financial transactions and internal controls
in compliance with CRS’ financial management policies and procedures,
Generally Accepted Accounting Principles (GAAP), donors’ rules and
regulations, and legal requirements for the sub recipients (SRs).
- Conduct comprehensive assessments of SRs to ensure financial
viability, compliance with CRS policies, and adherence to project
requirements. Develop and implement strategies for mitigating financial
risks associated with SRs.
- Oversee and manage the tracking of SRs Internal Control
Improvement Procedures (ICIPS).
- Review and analyze partner liquidations, ensuring accuracy and
compliance with financial regulations. Provide guidance and approvals for
General Journal entries related to partner liquidations.
- Collaborate with partners to identify capacity-building needs
in financial management. Develop and implement training programs to
enhance the financial management capabilities of partners.
- Conduct thorough reviews of General Journals related to
project liquidations, ensuring proper documentation and compliance.
- Prepare, review, and follow up on status letters, ensuring
clear communication of financial status to the partners including and any
necessary actions.
- Generate and analyze Monthly BCR reports to identify variances
and trends. Provide insights and recommendations for financial
decision-making. Facilitate discussions with Budget Managers to review
Monthly BCR reports, address concerns, and strategize corrective actions.
Engage with Senior Management Team (SMT) and Leadership Team (LT) to
discuss high-level financial performance, challenges, and strategic
planning.
- Lead the preparation of Budget Maintenance Form (BMF) and
track Budget Reconciliation Form (BRF) to maintain accurate project
budgeting.
- Prepare and contribute to the development of New Project
Forms, ensuring alignment with financial requirements, objectives and
donor terms and conditions.
- Support the preparation of and analysis of donor reports and
other financial reports for various internal and external stakeholders
ensuring their timely submission and attend regular meetings with them
when required.
- Support in the business proposal development in fundraising
activities for both co-operative agreements and contracts with the
business development team and be actively involved in the budget
preparation including review of new project proposals for internal &
external submission.
- Develop and implement cost allocation methodologies and
calculators for new projects and proposals, ensuring accurate budgeting
and cost recovery.
- Review reclassification entries to ensure proper accounting
treatment and compliance with financial policies.
- Prepare, monitor, alert the program manager, facilitate, and
manage the process of closing expiring grants within the ninety (90) days
period as required in the grants closure period.
- Perform and support in assigned accounts payables and treasury
duties (partner disbursements and liquidations) duties, as long as
segregation of duties is ensured as per the job roles/personas.
- Serve as the key point person on all issues related to partner
financial management. Provide proactive advice, support, and capacity
building to managers, staff, and subrecipients to ensure compliance with
standards and proper records of SRs financial transactions, as well as to
support strengthening of internal control.
- Provide oversight and support for project audits, ensuring
compliance with audit requirements and timely resolution of audit
findings.
- Ensure compliance with CRS Gateway policies and procedures,
contributing to the organization’s commitment to accountability and
transparency.
- Provide financial oversight and support to SRs in Somalia.
Knowledge, Skills and Abilities
- Excellent analytical skills with ability to make sound
judgment and decisions
- Strong communications and presentation skills.
- Capable of working in a dynamic, results oriented environment;
ability to multi-task across various work streams/priorities.
- Ability to build relationships and influence
- Accuracy and completeness with a strong eye for detail
- Ethical conduct in accordance with recognized professional and
organizational codes of ethics
- Proactive, resourceful, solutions oriented and
results-oriented
- Ability to work collaboratively Ability to transfer knowledge
to others
Supervisory Roles: Senior/Projects Finance Officers
Required Languages – Excellent Communication Skills in both oral and
written in English
Travel–
Must be willing and able to travel up to 20%. This is subject to change
depending on the operational context.
Key Working Relationships:
Internal: Finance Manager, Deputy Finance Manager – Operations, Projects
Finance Officers, Operations Finance Officers, Regional Finance Managers,
Regional Finance Officer, Risk and Compliance Manager, Regional Ethics Unit,
Headquarters HQ Overseas Accounting Unit OAU, HQ Global Controller, HQ Global
Risk Compliance Team, SMT, Budget Managers, relevant Operations staff
relevant program/operations staff and HQ Internal Audit Team .
External: Partners Finance Staff, Public & Private Donors, External
Auditors and Representatives
Qualifications and Requirements
Basic Qualifications
- Bachelor’s Degree in Accounting, Finance, Economics, Business
Administration with courses in accounting, or a qualification in
accounting (CPA/ACCA or equivalent). Master’s degree in a relevant
discipline is an added advantage
- Minimum of at least five years’ experience in a position
with similar responsibilities, preferably with an International NGO with
at least three years in management
- Candidates with audit experience are encouraged to apply
- Supervisory experience required.
- Demonstrated commitment to respect, equity, diversity and
inclusion including gender equality.
Preferred Qualifications
- Substantial budgeting, budget/expense analysis, and accounting
experience.
- Knowledge of the relevant public donors’ regulations
preferred.
- Knowledge of local law in the area of taxation and local
regulatory reporting procedures.
- Proficient in MS Office packages (Excel, Word, PowerPoint,
Visio), Web Conferencing Applications. Knowledge of Oracle Enterprise
Resource Planning (ERP) financial accounting software package or similar
financial reporting software preferred and an additional advantage.
How To Apply
