Job Purpose/Objective
- An officer at this level will be deployed in a
busy Level 3B Hospital and will be responsible for managing all
administrative services. They will oversee and coordinate administrative
functions to ensure efficient, compliant, and patient-centered service
delivery in the facility, supporting clinical operations and strengthening
overall performance in line with Ministry of Health standards.
Key
Responsibilities:
- Oversee daily administrative operations of the
hospital
- Develop and implement hospital policies and
procedures in line with Ministry of Health (MOH) guidelines
- Manage hospital budgets, financial planning, and
resource allocation
- Supervise administrative staff and coordinate HR
functions including recruitment, training, and performance management
- Ensure compliance with government regulations,
public service policies, and healthcare standards;
- Coordinate procurement and supply chain
management of medical and non-medical supplies;
- Prepare and present administrative and financial
reports to hospital management and county health authorities;
- Strengthen partnerships with stakeholders
including county government, NGOs, and community representatives
- Oversee maintenance of hospital facilities and
assets
- Promote quality improvement and patient-centered
service delivery
- Health Fleet Management
- Maintain Health assets and liabilities
- Ensure safety and security of employees and
patients within the hospital premises in accordance with the Occupational
Safety and Health guidelines
- Coordinate the preparation of the hospital
annual operating plan and budget
- Ensure reliable provision and efficient
utilization of electricity, water, gas and communication supplies to the
hospital.
- Prepare and submit monthly and quarterly reports
to the Medical Officer in Charge.
Key Result
Areas:
- Infrastructure development and maintenance
- Human resource management and development
- Performance management
- Financial management and sustainability
- Occupational Safety and Security
- Satisfaction surveys
- Quality assurance
- Procurement Security for staff and patients
- Provision of utilities
- Hospital fleet management
- Facilities and assets management
- Records and Information management
Qualifications
- Higher National Diploma as well as relevant
professional qualification.
- Desired, 5 years relevant working experience
- Higher level technical expertise that requires
moderate to long range planning, analysis, problem solving and reporting
Essential
Skills and Core Competencies
- Healthcare Systems Knowledge: Understanding
hospital operations, clinical workflows, and regulatory
compliance. Financial Management: Budgeting, cost control, and
resource allocation.
- Human Resource Management: Staffing,
performance management, and labor laws.
- Quality and Risk Management: Patient
safety, accreditation standards (ISO, JCI).
- Leadership and Communication: Ability to
lead multidisciplinary teams and engage stakeholders.
- Data Analysis and IT Skills: Familiarity
with health information systems and data-driven decision-making.
How to
Apply
