Responsibilities
Within delegated authority, the Associate
Administrative Officer will be responsible for the following duties:
Surge Support:
- Travels to provide support on administrative functions to
ROSEA HATs and country operations in Southern and Eastern Africa, as
requested, including to facilitate human resources management, budget and
finance, travel/logistics and general administration tasks.
Human Resources Management:
- Undertakes actions related to the administration of the
office’s human resource activities, e.g., recruitment, placement,
promotion, performance appraisal, job classification reviews, separation
of staff members, training etc., ensuring consistency in the application
of UN rules and procedures.
- Provides information regarding conditions of service, duties
and responsibilities, and privileges and entitlements under the Staff
Rules and Regulations.
- Provides information on office’s staffing needs for inclusion
in department’s staffing table.
Budget And Finance:
- Assists in developing the office’s work program and budget;
analyses inputs and formulates resource allocations by work program, or
business processes.
- Supports the implementation of procedures and systems for
implementing the appropriate financial database.
- Contributes to the development of budgetary guidelines for own
unit.
General Administration:
- Supervises and/or prepares Umoja travel authorizations, travel
requests, expense reports, ensuring appropriate justification, costing and
approvals are in place.
- Verifies travel claims submitted for settlement and track
outstanding payments. Supervises the management and tracking of the office
inventory/equipment and ensures that the related records are regularly
updated with the year-end physical verifications conducted.
- Supervises support staff as required.
- Performs other related administrative duties, as required
(e.g., operational travel programme, monitoring accounts and payment to
vendors and individual contractors for services. Drafts or directs the
drafting of personnel-related correspondence.
- Performs other related administrative duties, as required
(e.g., operational travel programme, monitoring accounts and processes
payment to vendors and individual contractors for services, physical space
planning and the identification of office furnitures/technology needs.
Competencies and Qualifications
Education
- An advanced university degree (Master’s degree or equivalent)
in business or public administration, finance, accounting, law, or related
field is required.
- A first-level university degree in combination with an
additional two (2) years of qualifying experience may be accepted in lieu
of the advanced university degree.
- A first-level university degree and no experience will be
accepted for candidates who have passed the Young Professionals Programme
Examination/United Nations National Competitive Recruitment Examination
(NCRE) or the General Service to Professional Examination (G to P).
Work Experience
- A minimum of two (2) years of progressively responsible
experience in administration, finance, human resources management, or the
successful completion of the Young Professionals Programme Examination
(YPP)/United Nations National Competitive Recruitment Examination (NCRE)
or the General Service to Professional Examination (G to P) is required.
- Experience working on administration in support of
humanitarian operations/action is required.
- Experience in the field (actual setting where a mission and/or
project is being implemented) in emergency situations (complex emergency
or natural disaster) is required.
- Experience in the UN Common System or other comparable
international organization is desirable.
How To Apply
