Associate Administrative Officer Job in Kenya - UN

Responsibilities

Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:  

Surge Support:

  • Travels to provide support on administrative functions to ROSEA HATs and country operations in Southern and Eastern Africa, as requested, including to facilitate human resources management, budget and finance, travel/logistics and general administration tasks.  

Human Resources Management:

  • Undertakes actions related to the administration of the office’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
  • Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  • Provides information on office’s staffing needs for inclusion in department’s staffing table. 

Budget And Finance:


  • Assists in developing the office’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
  • Supports the implementation of procedures and systems for implementing the appropriate financial database.
  • Contributes to the development of budgetary guidelines for own unit.  

General Administration:  

  • Supervises and/or prepares Umoja travel authorizations, travel requests, expense reports, ensuring appropriate justification, costing and approvals are in place.
  • Verifies travel claims submitted for settlement and track outstanding payments. Supervises the management and tracking of the office inventory/equipment and ensures that the related records are regularly updated with the year-end physical verifications conducted.  
  • Supervises support staff as required.
  • Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services. Drafts or directs the drafting of personnel-related correspondence.  
  • Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and processes payment to vendors and individual contractors for services, physical space planning and the identification of office furnitures/technology needs.

Competencies and Qualifications

Education

  • An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, or related field is required.
  • A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.  
  • A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Work Experience

  • A minimum of two (2) years of progressively responsible experience in administration, finance, human resources management, or the successful completion of the Young Professionals Programme Examination (YPP)/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) is required.    
  • Experience working on administration in support of humanitarian operations/action is required.    
  • Experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.    
  • Experience in the UN Common System or other comparable international organization is desirable.

How To Apply

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